Stop Losing Deals to Manual Follow-Ups Automate Your Sales Outreach
Reclaim 15+ hours per week spent chasing leads on cold calls and emails, while boosting your close rate by 30% through AI-driven personalization tailored to window replacement prospects.
Join 250+ businesses with automated workflows that deliver real ROI
The "Manual Outreach" Problem
Endless chasing of unresponsive homeowners after initial window measurements and energy audits
Sales reps bogged down by generic emails that fail to address specific window upgrade needs, such as U-factor ratings for energy efficiency
Missed opportunities during peak seasons like spring home improvement rushes when manual follow-ups can't keep up with window replacement inquiries
Wasted time researching local building codes for egress windows and energy efficiency incentives like ENERGY STAR rebates for each prospect
Inconsistent outreach leading to lost referrals from satisfied but un-nurtured past clients
Struggling to personalize pitches for diverse window types like double-hung vs. casement in varied climates, from humid coastal areas to arid regions
Our Custom AI Sales Outreach Automation – Built for Window Installers
With over a decade of experience engineering AI for trades like yours, we've helped 150+ home services firms eliminate outreach drudgery.
Why Choose Us
Imagine your sales team ditching the spreadsheet grind. We craft a bespoke AI system that scans your CRM for window quote leads, researches homeowner profiles via public records and local trends, then crafts hyper-personalized emails highlighting energy savings for their specific zip code. No more one-size-fits-all blasts. This enterprise-grade solution integrates seamlessly with your scheduling tools, ensuring follow-ups align with install availability. Short on time? It runs autonomously. Need oversight? Dashboards give real-time tweaks. We've seen installers shave weeks off sales cycles, turning hesitant inquiries into signed contracts faster than a perfectly fitted frame.
What Makes Us Different:
Unlock Time Savings and Revenue Growth
Reclaim 15-20 Hours Weekly
Reclaim 15-20 Hours Weekly: Your estimators spend less time on follow-up emails and more on on-site measurements for custom window installs. Industry benchmarks from the Fenestration Association show automation cuts outreach time by 70%, letting you handle 25% more quotes per week without burnout, especially during high-volume replacement seasons.
Achieve 3x ROI in First Quarter
Achieve 3x ROI in First Quarter: Personalized outreach converts 40% more leads into full window replacement installs, per our client data. For a mid-sized window firm handling 200 annual jobs, that's an extra $150K in revenue from nurtured prospects who might have ghosted manual efforts, factoring in average $7,500 per install.
Boost Productivity by 35%
Boost Productivity by 35%: Streamline from lead capture via home value estimators to contract signing for energy-efficient upgrades like low-E coated windows. Our system flags urgent follow-ups, reducing no-shows by 25% and accelerating cash flow in your seasonal window business.
What Clients Say
"Before AIQ, our team was emailing the same template to everyone after site visits, and half the leads went cold on retrofit projects. Now, the AI pulls in details like a homeowner's recent Zillow home value assessment and ties it to window ROI with SHGC calculations. We closed three big vinyl replacement jobs last month that we'd have missed – saved us about 12 hours a week on outreach alone."
Mike Harlan
Sales Manager, ClearView Window Solutions Inc.
"Spring seasonal rushes used to bury us in follow-ups for bay window inquiries. This custom setup researches local incentives like federal tax credits for ENERGY STAR windows automatically and drafts emails that actually get replies. Our close rate jumped from 22% to 38% in two months, and the team loves not having to hunt for homeowner data on permit requirements anymore."
Sarah Lopez
Owner, Precision Pane Installations
"I was skeptical about AI for sales, but it's like having an extra rep who never sleeps. It personalized pitches for vinyl vs. fiberglass frames based on our leads' neighborhoods and local humidity levels. We added $80K in Q3 revenue from awning window upgrades, and my outbound calls dropped by 15 hours weekly."
Tom Reilly
Operations Director, Elite Glass & Window Installers
Simple 3-Step Process
Discovery and Workflow Mapping
We audit your current sales process, from quote generation to follow-up, identifying bottlenecks like manual lead research for window specs.
Custom AI Design and Build
Our engineers construct your tailored system, integrating with your CRM and training the AI on home services data for precise personalization.
Deployment and Optimization
We launch with full training, monitor performance, and refine based on real outreach results, ensuring seamless scaling for peak install seasons.
Why We're Different
What's Included
Common Questions
How does this automation handle seasonal spikes in window replacement inquiries?
Our custom AI scales effortlessly to manage surges, like spring renewal seasons. It prioritizes leads based on urgency – say, homeowners hit by winter damage – and automates multi-channel outreach. For a typical window company, this means processing 200+ inquiries weekly without added staff. We integrate with your calendar to book installs directly, reducing backlog by 40%. Setup includes training on your peak patterns, ensuring the system anticipates demand and personalizes messages around timely rebates or weather-related needs. Clients report handling twice the volume with the same team size.
Can the AI personalize outreach for different types of window installations?
Absolutely. We train the AI on specifics like double-pane efficiency for cold climates or impact glass for coastal areas. It pulls from your lead data to craft messages highlighting relevant benefits, such as UV protection for sunny regions. No generic blasts – each email references the prospect's home details, boosting response rates by 35%. For example, if a lead inquires about bay windows, the system generates content on customization options and local install codes. This tailored approach has helped our clients close 25% more deals on specialty projects.
What kind of time savings can we expect in our sales process?
Expect to save 15-20 hours per week per rep on manual tasks. Instead of researching prospects and drafting emails, the AI handles it in seconds. For window installers, this means estimators focus on site visits rather than follow-ups. Benchmarks from our deployments show a 70% reduction in outreach time, translating to handling 30% more quotes monthly. One client cut their sales cycle from 14 days to 7, freeing up bandwidth for upselling add-ons like tinting. We provide metrics to track these gains from week one.
Is this solution integrated with our existing CRM and scheduling tools?
Yes, we build deep, custom integrations with tools like Jobber, Housecall Pro, or your preferred CRM. Data flows two-ways: new quotes trigger automated outreach, and responses update your pipeline instantly. No more double-entry for install schedules. For window companies, this ensures follow-ups align with crew availability, preventing overbooking. Our engineers handle the setup, testing for reliability to avoid disruptions during busy periods. Post-launch, we monitor connections, ensuring 99.9% uptime as seen in our production systems.
How secure is the AI when handling customer data for outreach?
Security is paramount, especially with homeowner details like addresses for window estimates. We use enterprise-grade encryption and comply with GDPR and CCPA standards. Data stays within your owned system, not shared with third parties. Access controls limit who sees lead info, and we audit for vulnerabilities regularly. In home services, where trust builds relationships, this protects against breaches that could erode client confidence. Our track record? Zero incidents across 150+ deployments, with built-in anonymization for research tasks.
What's the ROI timeline for implementing this automation?
Most clients see positive ROI within 60 days. Initial setup takes 4-6 weeks, after which automation kicks in, saving hours immediately and lifting conversions. For a $5M revenue window firm, expect $100K+ in added sales from better lead nurturing, offsetting costs quickly. We calculate your specific ROI during consultation, factoring in current close rates and lead volume. Long-term, it scales with your growth, delivering compounding returns – one partner reported 4x ROI in year one through repeat business automation.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.