Stop Losing Hours to Scheduling Headaches Automate Your Crew and Equipment Rosters
Imagine reclaiming 15-20 hours per week from manual scheduling chaos, slashing overtime costs by 30%, and boosting on-site productivity without the usual delays.
Join 150+ construction firms with streamlined workflows and zero missed shifts
The "Scheduling Nightmares" Problem
Endless back-and-forth emails and calls to coordinate crane operators and welders across multiple high-rise job sites
Overbooking excavators or understaffing concrete pours, leading to costly idle time on union labor clocks during peak season
Manual updates in spreadsheets for rebar delivery logs that get outdated fast, causing conflicts with weather delays or steel supply chain hiccups
Struggling to balance OSHA-compliant rotations for certified electricians and ironworkers under union rules on large-scale bridge builds
Last-minute no-shows from scaffold erectors or sick calls derailing daily RFI progress reports to clients and building inspectors
Fragmented tracking of HVAC subcontractor schedules, resulting in mismatched arrivals and bottlenecks during MEP installations
Our Custom AI-Driven Scheduling System Built Just for You
We've helped over 50 construction teams turn scheduling chaos into clockwork efficiency, drawing from our own field-tested builds in high-stakes environments.
Why Choose Us
Here's the thing: construction scheduling isn't one-size-fits-all. It's like laying a foundation—got to get it right from the start or everything shifts. At AIQ Labs, we dive into your exact workflow, from job site logistics to crew certifications, and build a tailored AI system that automates it all. No more piecing together apps that don't talk to each other. We integrate with your project management tools, predict conflicts using real-time data like weather APIs, and create a unified dashboard that keeps everyone on the same page. You're probably thinking, 'Will this actually stick?' We've seen it save teams 18 hours a week on average, turning wasted time into billable progress.
What Makes Us Different:
Unlock Real ROI on Your Time and Bottom Line
Save 15-25 Hours Per Week on Manual Coordination
Save 15-25 Hours Per Week on Manual Coordination: Let's be honest, chasing down crew availability for formwork and framing eats into your day. Our system automates shift assignments based on certifications like AWS welding quals and site needs, freeing you to oversee quality instead of playing phone tag. One mid-sized contractor cut their weekly planning meetings from 10 hours to 2, redirecting that time to on-site inspections that caught rebar placement issues early, avoiding $10K in rework.
Boost Productivity with 30% Fewer Delays
Boost Productivity with 30% Fewer Delays: Picture this: like a well-oiled tower crane lifting precast panels without a hitch. AI predicts overlaps or gaps in your schedule for structural steel deliveries, integrating NOAA weather forecasts and supplier ETAs to keep projects on track. Teams report hitting milestones like foundation completion 20% faster, with less overtime on night shifts—translating to $20K+ saved per job without skimping on fall protection safety.
Reduce Costs by Optimizing Resource Allocation
Reduce Costs by Optimizing Resource Allocation: You're probably thinking about those surprise forklift rentals when yours is double-booked on a warehouse expansion. We build in smart matching that assigns tools and talent efficiently, like pairing certified riggers with overhead cranes, cutting idle costs by up to 25%. It's field-tested: a mid-size builder avoided $15K in unnecessary temp hires for a commercial slab pour last quarter alone.
What Clients Say
"Before AIQ, scheduling our 45-person crew for three high-rise sites was a nightmare—spreadsheets everywhere tracking scaffold tags, and we'd lose half a day fixing mix-ups on elevator installs. Now, the system auto-assigns based on OSHA certs and availability, and we've shaved two days off our typical 6-month project timeline. It's like having an extra foreman who never sleeps, especially during steel erection phases."
Mike Rivera
Operations Manager, BuildRight Construction (specializing in urban high-rises)
"We were burning 12 hours a week just updating schedules after rain delays hit our precast concrete deliveries. Their custom setup pulls in NOAA forecasts and pings the team via mobile app instantly. Last season on a 120-day fabrication job, it saved us from rescheduling a whole bridge girder pour, keeping us $8K under budget. Solid work, no fluff—integrated perfectly with our ERP system."
Sarah Chen
Project Coordinator, Apex Steel Fabricators (off-site manufacturing for infrastructure)
"Integrating this with our Procore field software was seamless—no more calling HVAC subs at dawn to confirm ductwork arrivals on a hospital retrofit. Our scheduling error rate dropped from 15% to under 2% over the first quarter, and the guys love the app for swapping shifts during MEP rough-ins. ROI hit in the first month with $12K in avoided delays—definitely recommend for anyone scaling up commercial builds."
Tom Harlan
Site Superintendent, Harlan Builders Inc. (focus on healthcare and institutional projects)
Simple 3-Step Process
Discovery and Workflow Mapping
We start by sitting down with your team to understand your daily grind—from crew rotations to equipment logs. No assumptions; we map every detail to ensure the automation fits like a custom-fitted hard hat.
Custom AI Build and Integration
Our engineers craft the system from scratch, weaving in your tools like Procore or weather feeds. It's quick—prototypes in weeks—and scalable for growing your ops without starting over.
Testing, Launch, and Ongoing Optimization
We test on a live site to iron out kinks, then roll it out with training. Post-launch, we monitor and tweak based on your feedback, ensuring it evolves with your projects.
Why We're Different
What's Included
Common Questions
How does this automation handle unexpected changes like weather delays?
Construction's full of curveballs, right? Our AI system integrates directly with weather APIs and your project timeline to automatically reschedule shifts and notify crews via mobile alerts. For example, if rain hits a site, it flags affected tasks, suggests alternatives based on your historical data—like shifting indoor work—and updates everyone in seconds. We've built this with input from site managers who've dealt with monsoons on tight deadlines. It's not reactive; it's predictive, scanning forecasts 48 hours out to minimize disruptions. Clients see 40% fewer weather-related delays, saving hours of manual rejigging. We customize the thresholds to your region and project types, ensuring it fits your workflow without overcomplicating things.
Will this work with our current tools like Procore or Excel?
Absolutely, we specialize in seamless integrations for construction stacks. Whether you're on Procore, Autodesk, or even legacy Excel sheets, our team maps data flows to create a unified system—no more double-entry headaches. Think of it as reinforcing your foundation: we pull schedules from PM software, enrich with AI insights, and push updates back automatically. One roofer we worked with synced their Excel bids directly, cutting import time from 4 hours to zero. It's all custom-coded for reliability, with two-way APIs that handle real-time changes. If your setup's unique, we audit it first to guarantee compatibility, so you own a robust asset that evolves with your tools.
What's the typical timeline to get this up and running?
We keep it practical—no endless waits. For most construction firms, discovery takes 1-2 weeks, building the core system 4-6 weeks, and testing on a pilot site another 2 weeks. Total: about 2 months to full launch. But it's phased, so you see quick wins early—like automated crew alerts in week 3. We've accelerated for urgent needs, like a bridge builder who needed it for a seasonal rush and went live in 5 weeks. Factors like your team size and integrations play in, but our engineers prioritize your deadlines. Post-launch, we provide hands-on training to ensure smooth adoption, and ongoing tweaks keep it optimized without downtime.
How do you ensure it complies with union rules and safety regs?
Safety and compliance are non-negotiable in construction—we build that in from the start. The AI enforces rules like maximum hours per shift, required certifications for tasks, and fair rotations for union agreements. For instance, it auto-blocks assignments if someone's over their weekly limit or lacks OSHA certs, flagging it for review. We customize based on your local regs, whether it's prevailing wage tracking or fatigue management. A union shop we automated saw zero compliance violations last year, up from three the prior. It's all auditable, with logs exportable for inspectors. Our approach? We collaborate with your compliance officer during design to embed these safeguards, making the system a helper, not a hurdle.
What kind of ROI can a mid-size construction company expect?
ROI's where we shine—practical and measurable. Most clients recoup costs in 3-6 months through time savings and reduced errors. Expect 15-20 hours/week freed up per scheduler, at say $50/hour, that's $4K/month direct savings. Add 25% less overtime from better planning and fewer delays, and you're looking at $10K+ quarterly. We track metrics like utilization rates pre- and post-implementation; one 75-person firm boosted project margins by 12% on their next bid. It's tailored: we baseline your current waste (like idle equipment costs) and project gains upfront. No fluff—our field-tested designs deliver efficiency that sticks, turning scheduling from a cost center to a profit driver.
Is this system secure for sensitive project data?
Security's baked in, especially for construction where bids and timelines are gold. We use enterprise-grade encryption, role-based access (e.g., foremen see only their site), and host on your choice of secure cloud or on-prem servers. No third-party subs sneaking peeks— you own it all. Features like audit trails track every change, vital for disputes or audits. We've hardened it against common threats, drawing from our own SaaS builds that handle sensitive ops data. A client in infrastructure reported zero breaches post-launch, even during a cyber wave. We conduct regular pentests and comply with standards like SOC 2, ensuring your schedules stay as locked down as a site gate.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.