Stop Losing Revenue to Scheduling Slip-Ups Automate Your RV Service Appointments with Precision
Cut scheduling errors by 85% and reclaim 15+ hours weekly from manual coordination, turning your shop's calendar into a revenue-generating engine.
Join 250+ automotive shops with streamlined operations and boosted throughput
The "Scheduling Nightmares" Problem
Double-Booking RV Service Bays for Chassis Alignments Leads to Angry Customers and Lost Trust
Manual Coordination with Parts Suppliers for RV-Specific Components Like Slide-Out Mechanisms Delays Repairs and Inflates Costs
Unpredictable Schedules for RV Diesel Technician Certifications Cause Overtime Spikes and Burnout
Missed Follow-Ups on RV Warranty Work Waste Opportunities for Repeat Business
Paper Calendars and Spreadsheets Fail Under Peak Season Demand Surges for RV Winterization Services
Inaccurate Appointment Reminders for RV Generator Tune-Ups Result in 20% No-Show Rates for Routine Maintenance
Our Custom-Built Scheduling Automation Transforms Your Workflow
With over a decade of experience optimizing operations for automotive service centers, we've helped shops like yours eliminate scheduling friction and scale efficiently.
Why Choose Us
We engineer a bespoke AI system tailored to your RV repair shop's unique rhythms—from integrating with your existing CRM and inventory tools to predicting peak times based on historical data. No off-the-shelf software here; we build from the ground up, ensuring seamless handling of everything from chassis diagnostics to full RV overhauls. This isn't just automation—it's a precision tool that anticipates issues, like flagging potential part delays before they disrupt your bay schedule. Result? A leaner operation that runs like a well-tuned engine, without the breakdowns.
What Makes Us Different:
Unlock Efficiency Gains That Drive Your Bottom Line
Reclaim 15-20 Hours Weekly on Scheduling
Reclaim 15-20 Hours Weekly on Scheduling: Manual juggling of calls, emails, and calendars for RV bay assignments eats into your team's focus on actual repairs like hydraulic leveling system diagnostics. Our automation handles it all, freeing up foremen to address that tricky RV suspension issue instead of playing phone tag. Shops see an immediate productivity boost, with ROI hitting 300% in the first quarter through reduced admin time on tasks like coordinating Class A motorhome slots.
Boost Revenue by Minimizing Downtime
Boost Revenue by Minimizing Downtime: Idle bays from poor scheduling of RV axle repairs can cost $500+ per day in lost work. We optimize assignments based on technician expertise—pairing your certified RVIA tech with transmission jobs—cutting turnaround times by 25% within the first month. This means more RVs rolling out fixed and ready for the road, directly padding your profits from services like propane system overhauls.
Reduce Errors and Customer Complaints by 70%
Reduce Errors and Customer Complaints by 70%: In the high-stakes world of RV repairs, a missed appointment for roof seal inspections can damage your reputation faster than a pothole wrecks a tire. Our system uses predictive AI to prevent overlaps in service bays and sends smart reminders via text or email, tailored to RV owners' on-the-go lifestyles with features like GPS-linked confirmations. The result? Happier customers who return for that next oil change or awning upgrade, with repeat business up 35% in six months.
What Clients Say
"Before AIQ Labs, our three-bay shop was buried under sticky notes and last-minute cancellations for RV electrical diagnostics—losing about $2,000 a month in no-shows during summer rallies. After implementing their custom scheduler last spring, we've cut that to under $300, and my lead tech now focuses on complex Airstream restorations instead of rescheduling. It's been a game-changer for our busy season, with bay utilization up 40%."
Mike Harlan
Owner, Harlan RV Services in Bend, Oregon
"We handle a lot of fleet RVs for campgrounds, and coordinating with suppliers for custom hitch assemblies was a nightmare—delays piled up, frustrating everyone and adding 2-3 days to jobs. AIQ's automation syncs our calendar with vendor APIs automatically, saving us 12 hours a week on parts tracking. Implemented it in June, and our on-time completion rate for fleet brake services jumped from 72% to 95%. No more chasing parts mid-job on Winnebago fleets."
Sara Lopez
Operations Manager, Trailblazer RV Repairs in Colorado Springs
"As a small shop specializing in vintage RV restorations, we couldn't afford scheduling software that didn't fit our workflow for frame-up rebuilds. AIQ built something custom that predicts our artisan techs' availability based on certification levels and even flags warranty deadlines for original Travel Trailer appliances. We've gone from constant overtime on upholstery jobs to balanced shifts, and customer satisfaction scores are up 40% since rollout three months ago, with zero missed warranty claims."
Tom Reilly
General Manager, Retro RV Restore in Austin, Texas
Simple 3-Step Process
Discovery and Mapping
We dive into your shop's current processes, from intake calls to bay assignments, identifying bottlenecks like peak weekend rushes for RV winterizations.
Custom Design and Build
Our engineers craft the AI system to match your exact needs, integrating with tools like your parts database and sending alerts for things like propane system checks.
Deployment and Optimization
We roll it out with hands-on training, then monitor performance—tweaking for accuracy, like refining forecasts for holiday travel surges—to ensure it drives ongoing efficiency.
Why We're Different
What's Included
Common Questions
How does this automation handle the unique size and timing needs of RV repairs?
RV repairs often involve larger vehicles and longer timelines than standard auto work, so we design the system to account for bay space requirements and multi-day jobs like engine rebuilds. It factors in your shop's layout—reserving extended slots for chassis work—and syncs with technician certifications for specialized tasks. Based on data from similar shops, this reduces scheduling conflicts by 75%, ensuring your bays stay productive without overcommitting on something like a full interior refit that needs 48 hours.
What if my shop already uses scheduling software—can you integrate with it?
Absolutely. We specialize in deep, two-way API integrations with popular shop management tools like Shop-Ware or Mitchell 1, pulling in real-time data on customer histories and part orders. Unlike superficial connections that break during updates, our custom builds create a unified system. For an RV shop we worked with, this meant automatic flagging of recurring issues like slide-out mechanism failures, saving 10 hours weekly on manual cross-checks and preventing errors in follow-up bookings.
How quickly can we see ROI from this scheduling automation?
Most clients recoup their investment within 2-3 months through direct time and revenue gains. For example, by eliminating 15 hours of weekly manual coordination, a mid-sized RV shop can redirect that effort to additional services, adding $4,000+ in monthly billings. We include built-in analytics to track metrics like bay utilization rates, which typically rise 30% post-implementation, providing clear visibility into your payback period.
Is the system secure for handling sensitive customer and vehicle data?
Security is paramount in automotive services, especially with RV owners entrusting personal travel details. We build with enterprise-grade encryption and compliance to standards like GDPR and PCI for any payment ties. Features include role-based access—so only certified techs see diagnostic notes—and audit logs for every booking change. A client in the fleet RV space reported zero data incidents after a year, contrasting their previous spreadsheet vulnerabilities.
Can this scale if my RV repair shop expands to more locations?
Yes, our architecture is designed for growth, supporting multi-site operations with centralized oversight. It syncs schedules across branches, optimizing resource sharing—like dispatching a specialist from your main shop to a satellite for a rare RV transmission job. We've scaled solutions for shops adding 2-3 locations, maintaining 99% uptime and reducing cross-site coordination time by 50%. As your business grows, we refine the AI to handle increased volume without added complexity.
What kind of support do you provide after implementation?
Post-launch, we offer comprehensive support including a dedicated account manager for the first 90 days, plus 24/7 monitoring to catch issues like API hiccups from supplier changes. Training sessions cover everything from dashboard navigation to troubleshooting seasonal surges. Ongoing, we provide quarterly reviews to optimize based on your data—such as adjusting for winter storage prep rushes—ensuring the system evolves with your shop's needs and delivers sustained efficiency.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.