Stop Last-Minute Shift Chaos Custom AI Scheduling That Fits Your Kitchen Rhythm
Imagine cutting scheduling headaches by 40% while keeping your team happy and your service seamless. We build it just for you, no cookie-cutter nonsense.
Join 250+ food service spots with smoother operations and happier crews
The "Scheduling Nightmares" Problem
Endless Back-and-Forth Texts for Shift Swaps During Busy Prep Times
Understaffed Rushes Leading to Burnt Orders and Angry Diners During Peak Dinner Service
No-Shows Disrupting Your Dinner Service Flow and Ticket Times
Overtime Bills Piling Up from Unplanned Late Closers on Weekends
Compliance Headaches with Break Times and Labor Laws for Front-of-House Staff
Seasonal Staffing Swings Throwing Off Your Inventory Plans for Fresh Produce and Seafood
Your Custom AI Scheduler: Built for the Heat of the Kitchen
We've powered scheduling for over 50 food service ops, from bustling bistros to chain diners, turning chaos into clockwork.
Why Choose Us
Let's be honest, off-the-shelf scheduling apps treat your restaurant like just another business. But you're dealing with unpredictable rushes, picky staff preferences, and tight labor margins. Here's the thing: we craft a tailored AI solution that learns your workflow. It predicts busy nights from reservation data, auto-suggests shifts based on past performance, and even handles swaps via text. No more spreadsheets or generic calendars. This is flexible, built for your exact needs—like ensuring your line cooks aren't double-booked during lunch prep.
What Makes Us Different:
Why This Fits Your Restaurant Perfectly
Happier Teams, Smoother Service
Picture your servers not dreading the schedule drop every Tuesday. Our custom system respects time-off requests for family events or holidays and matches bartending skills to high-volume shifts, cutting turnover by 25% in the first six months. One cafe owner saw their baristas stick around an extra year on average, saving thousands in rehiring and training costs for espresso machine certification.
Cut Costs Without Cutting Corners
You're probably thinking overtime is just part of the game during weekend rushes. Not anymore. Our AI spots overstaffing early by analyzing reservation logs and historical covers, optimizing for your peak lunch hours. Restaurants using our builds report 15-20% labor savings within the first quarter, freeing cash for menu upgrades like seasonal specials or new POS integrations.
Real-Time Fixes for Real Kitchen Drama
When a line cook calls out sick mid-prep for the dinner rush, our system instantly reshuffles the expo lineup and notifies certified backups via push alerts. It's like having an extra manager on duty during the 6-9 PM frenzy, ensuring your plates go out hot, garnished, and on time—keeping your 20-minute ticket average intact, every service.
What Clients Say
"Before AIQ, we'd spend hours every Monday fixing shift conflicts for our servers and hosts, and we'd still end up short during Friday night rushes with 150 covers. Now, the system auto-adjusts based on our OpenTable reservations, and we've cut no-shows from 10 a week to just 2. It's saved us about $3,000 in overtime last quarter alone, letting us focus on upselling desserts."
Maria Gonzalez
General Manager, Bella Italia Bistro
"I was skeptical about custom AI for a small spot like ours with only 12 staff, but they built something that predicts our weekend brunch rushes perfectly using past POS data. Staff love the easy swap feature via the app for trading pancake shifts, and we've reduced scheduling errors that used to mess up our inventory orders for fresh eggs and bacon by 30%."
Jamal Reed
Owner, Sunrise Diner (a 50-seat family-owned spot in Chicago specializing in Southern comfort brunch)
"Dealing with seasonal hires for our oyster shuckers was a nightmare—tracking ServSafe certifications and mandated breaks manually during lunch surges. Their solution integrates everything with our HR software, and compliance issues dropped to zero. We went from 40 hours a month on admin paperwork to under 10, giving us time to tweak our daily catch specials."
Sarah Kim
Operations Director, Coastal Seafood House (a waterfront chain with seasonal tourist traffic in Miami)
Simple 3-Step Process
Discovery Chat
We dive into your daily grind—peak hours, staff quirks, and pain points—to map your unique needs. No fluff, just understanding your kitchen's pulse.
Custom Build Phase
Our engineers craft the AI from scratch, integrating your POS, calendars, and more. We test it against real scenarios, like a sudden catering rush, for a perfect fit.
Launch and Tweak
Go live with training for your team. We monitor for the first month, fine-tuning based on feedback—like adjusting for holiday surges—ensuring it evolves with you.
Why We're Different
What's Included
Common Questions
How does this differ from apps like 7shifts or HotSchedules?
Those are great starters, but they're one-size-fits-all, forcing your restaurant into their mold. We build custom AI that learns your exact patterns—like how weekends spike differently for brunch vs. dinner. No rigid templates; it's flexible for your workflow, integrating deeply with your POS for real-time accuracy. Restaurants switching to our systems often see 30% better efficiency because it's truly yours, not a rented tool with limits on custom rules.
What if my team isn't tech-savvy?
We get it—your line cooks are pros with pans, not apps. That's why we design simple interfaces: text-based approvals, voice reminders if needed, and a clean mobile view. During rollout, we train everyone in under an hour with restaurant-specific examples, like approving a swap during a slow afternoon. Post-launch, it's hands-off for staff; the AI handles the heavy lifting, and we've helped spots with zero tech experience thrive.
Can it handle seasonal fluctuations, like summer patio crowds?
Absolutely. Our AI analyzes past data, weather trends, and events to forecast needs—say, extra servers for outdoor booms. For a beachside grill we built for, it scaled staffing up 40% automatically during tourist season, then dialed back without overstaffing quiet weeks. It's proactive, suggesting hires in advance, so you're never caught short. We tailor it to your calendar, ensuring smooth ops year-round.
How secure is the staff data in your system?
Security is non-negotiable in food service, with sensitive info like schedules and certifications. We use enterprise-grade encryption, role-based access (managers see all, staff see only theirs), and comply with standards like GDPR and CCPA. Unlike cloud apps with breach risks, your custom system is hosted on secure servers you control. We've audited for 50+ clients—no incidents—and include backups to protect against downtime during peak service.
What's the timeline to get this up and running?
From our first chat, we deliver a working prototype in 4-6 weeks, tailored to your size. For a mid-sized diner, full launch took 8 weeks, including testing during a real rush. We prioritize quick wins, like auto-swaps, early on. It's not rushed junk; it's production-ready, with your input every step. Smaller tweaks post-launch happen in days, keeping you agile without disrupting service.
Do you offer support after implementation?
Yes, we're in it for the long haul. Initial support is hands-on for 30 days, monitoring performance and tweaking based on your feedback—like refining predictions after a menu change. Then, it's priority access to our team via chat or call, with updates as AI evolves. One restaurant client called us mid-dinner rush for a glitch; fixed in 15 minutes remotely. No endless tickets—just reliable partners who understand tight margins and busy nights.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.