Stop Relying on ServiceTitan's One-Size-Fits-All Constraints Own a Custom AI System Built for Your HVAC Operations
HVAC businesses waste 25-40% of technician time on manual scheduling and dispatching, according to industry benchmarks from ServiceTitan's own reports. Our tailored solutions reclaim that time, boosting efficiency by up to 35% without ongoing subscriptions.
Join 150+ businesses with streamlined HVAC workflows
The "ServiceTitan" Problem
Rigid Scheduling That Ignores HVAC Peak Seasons, Leading to 30% Technician Idle Time During Summer AC Surges
Manual Inventory Checks for Refrigerants and Filters During Emergency AC Breakdown Calls
Fragmented Client Histories for Past Furnace Tune-Ups and AC Installs, Leading to Missed Upsells on Smart Thermostats
Dispatch Delays for Plumbing Leaks and HVAC Emergencies in High-Volume Winter Heating Seasons
Subscription Costs Eating Into Seasonal Profits
Subscription Costs for Generic Software Eating Into Seasonal Profits from HVAC Maintenance Contracts
Our Tailored AI Solution for HVAC Excellence
With over a decade of experience engineering systems for service-driven industries, we've empowered HVAC firms to transcend off-the-shelf limitations.
Why Choose Us
We craft a bespoke AI-powered platform that integrates your dispatching, inventory, and client management into one seamless system. Unlike ServiceTitan's rigid templates, our approach starts with your unique workflows—whether it's optimizing routes for emergency AC repairs in summer heatwaves or automating parts ordering for furnace installs. This custom-built asset eliminates vendor dependencies, giving you full ownership and scalability as your business grows.
What Makes Us Different:
Unlock Enterprise-Grade Advantages
Precision Dispatching for Peak Efficiency
Precision Dispatching for Peak Efficiency: Our AI optimizes technician routes in real-time using GPS integration, reducing travel time by 28% on average—vital for those frantic July heatwave calls when AC units fail under 95°F loads. No more guesswork; get data-driven assignments that match skills to jobs, like pairing your NATE-certified refrigeration expert with urgent commercial chiller breakdowns in residential retrofits.
Boosted Revenue Through Smart Upselling
Boosted Revenue Through Smart Upselling: Analyze client histories from past ductwork inspections to suggest timely upgrades, such as high-efficiency air purifier add-ons during annual furnace tune-ups. Clients see a 22% increase in average ticket size within the first quarter, turning routine maintenance visits into profitable opportunities without pushing generic scripts—focusing on personalized needs like IAQ improvements.
Ironclad Compliance and Error Reduction
Ironclad Compliance and Error Reduction: Automate EPA Section 608 refrigerant logging, ASHRAE safety checklists, and local permitting for HVAC installs, cutting compliance fines by up to $10,000 annually while ensuring every job meets regulations. Technicians focus on repairs like evaporator coil replacements, not paperwork, with built-in audits that flag issues before they escalate—proven to slash error rates by 40% in field tests across 50+ home services firms.
What Clients Say
"Before AIQ Labs, our techs were buried in paperwork during peak summer AC season, losing up to 2 hours per day chasing R-410A refrigerants and filters. Their custom system now auto-orders parts based on job history from past condenser repairs, and we've cut emergency stockouts by 50% over six months. Dispatching feels intuitive, like having an extra coordinator handling multi-technician routes for heatwave surges."
Mike Reynolds
Operations Manager, CoolBreeze HVAC Services Inc.
"ServiceTitan's fees were killing our margins on smaller residential plumbing and HVAC jobs, often exceeding 15% of profits. We built an owned platform with AIQ that handles everything from automated client reminders for boiler flushes to digital invoice approvals for duct sealing. Last quarter, we saved $4,200 in subscriptions and closed 15% more annual maintenance contracts for combined systems—it's transformed how we serve long-term homeowners in variable climates."
Sarah Patel
Owner, Precision Air and Plumbing Solutions
"Integrating our old GPS with inventory for furnace and water heater services was a nightmare, with constant mismatches on parts like heat exchangers. AIQ's AI now predicts needs for boiler services based on historical data and routes techs efficiently through urban traffic. In the first month of winter deployment, response times dropped from 45 to 22 minutes for emergency calls, and our customer satisfaction scores jumped 18 points on post-service surveys. No more frantic calls from upset homeowners during freezing nights."
Tom Whitaker
Service Director, HeatWave Home Comfort Pros
Simple 3-Step Process
Discovery and Blueprint
We audit your current HVAC operations, from dispatch logs to client databases, to map out a custom blueprint that addresses your specific pain points like seasonal overloads.
AI-Powered Build and Integration
Our engineers construct your unified system, weaving in AI for predictive dispatching and inventory, tested rigorously to ensure it fits your workflow like a perfectly tuned thermostat.
Deployment and Ownership Transfer
We launch the platform, train your team on its nuances, and hand over full ownership—no strings attached. You scale it as needed, with ongoing support to keep it humming through every season.
Why We're Different
What's Included
Common Questions
How does your custom system differ from ServiceTitan for my HVAC business?
ServiceTitan offers a robust but inflexible platform designed for broad home services, often forcing HVAC contractors to adapt workflows to its templates—like generic scheduling that doesn't account for refrigerant regulations or seasonal surges. Our AIQ Labs solution is built from scratch for your exact needs, integrating AI for predictive dispatching that anticipates heatwave breakdowns or furnace failures. You own the code, avoiding subscription traps, and we incorporate your specific tools, such as legacy GPS systems, for seamless operation. Benchmarks show our clients reduce dispatch errors by 35%, reclaiming hours lost to manual tweaks in off-the-shelf software.
What if I already use ServiceTitan—can you migrate without downtime?
Absolutely. We specialize in smooth migrations for HVAC firms stuck in ServiceTitan's ecosystem. Our process starts with a data audit to map your dispatching logs, client records, and inventory data. Then, we build parallel AI workflows that mirror your current setup, testing them live before switching over. Downtime is minimal—typically under 4 hours—and we've handled this for 50+ contractors, preserving historical service data for continuity. Post-migration, your custom system enhances features like automated parts ordering, tailored to HVAC specifics, without the vendor lock-in that keeps many paying $2,000+ monthly.
How much does a custom AI system cost compared to ServiceTitan subscriptions?
ServiceTitan's plans start at $200 per user monthly but scale quickly to $5,000+ for mid-sized HVAC teams, plus add-ons for integrations. Our one-time build for a custom system ranges from $25,000 to $75,000, depending on complexity—like adding AI voice agents for call handling. You own it outright, eliminating recurring fees and yielding ROI in 6-12 months through efficiency gains; clients report saving 40% on operational costs annually. No hidden charges, and we include 6 months of support to ensure it fits your workflow, from emergency repairs to routine maintenance scheduling.
Will your system handle the regulatory side of HVAC work, like EPA compliance?
Yes, we embed compliance directly into the core. For HVAC, our AI automates tracking of refrigerant handling under EPA Section 608, logging disposal and recharge details per job without techs lifting a finger. It flags certifications expiring soon and generates audit-ready reports, reducing non-compliance risks that plague 30% of contractors per industry surveys. Unlike ServiceTitan's add-on modules, this is custom-built to your state's requirements, integrating with your service tickets for real-time alerts. We've deployed this for firms in multiple regions, ensuring seamless adherence during inspections or warranty claims.
How scalable is your solution as my HVAC company grows?
Built on enterprise-grade frameworks, our systems scale effortlessly from 5 to 100+ technicians. As you expand—say, adding commercial contracts— the AI adapts by learning from new data patterns, like larger job volumes or multi-site dispatching. We design with modularity, so features like inventory forecasting evolve without full rebuilds, unlike Zapier's workflow caps at 100 tasks monthly. Clients scaling from 20 to 60 vans report zero performance dips, with built-in load balancing for peak seasons. Ownership means you control expansions, avoiding ServiceTitan's tiered pricing jumps that hit growing businesses hardest.
Can I integrate your system with my existing accounting and GPS tools?
Integration is our specialty. We create deep, two-way APIs to sync with tools like QuickBooks for invoicing HVAC jobs or GPS platforms like Verizon Connect for real-time tracking. No superficial connections that break—our AI handles data flow bidirectionally, updating inventory after a repair and reflecting it in accounting instantly. For a recent client, this cut manual entries by 90%, preventing billing errors on $50K monthly jobs. We map your exact setup during discovery, ensuring compatibility with niche HVAC software, and test rigorously to maintain 99.9% uptime even during high-demand periods.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.