Stop Guessing Your Brew's Profitability Get Real-Time Visibility into Every Latte and Line Item
Imagine slashing waste by 30% and boosting customer satisfaction scores by 25% with dashboards that track your sales, stock, and service speed in one glance—no more spreadsheets scattered like spilled coffee grounds.
Join 250+ food service spots with crystal-clear operations
The "Morning Rush Blindspot" Problem
Unpredictable Inventory Dips in Coffee Beans and Syrups During Peak Morning Brew Times
Scattered POS Sales Data Hiding Top-Performing Espresso Drinks and Pastries
Staff Scheduling Guesswork for Baristas Leading to Overstaffed Shifts During Lunch Rushes
Customer Wait Times for Latte Art and Custom Orders Flying Under the Radar
Waste from Expired Specialty Beans and Plant-Based Milks Going Unnoticed in Fridge Stock
Siloed Loyalty Program Insights Missing Repeat Customers' Favorite Brew Profiles and Seasonal Flavors
Our Custom-Built Dashboards Tailored for Your Coffee Shop's Rhythm
We've powered over 150 food service operations, turning chaotic mornings into streamlined success stories
Why Choose Us
Let's be honest—you're probably thinking your coffee shop's data is too quirky for a one-size-fits-all tool. Here's the thing: we don't do templates. At AIQ Labs, we dive into your exact workflow, from bean roasting logs to espresso machine downtimes, and craft a unified dashboard that pulls everything together. No more flying blind with separate POS reports and inventory apps. We build it custom, integrating your systems into a single view that highlights KPIs like pour-over sales velocity or oat milk usage trends. You're in control, with real-time updates that let you make data-driven calls, like restocking popular cold brews before the line forms.
What Makes Us Different:
Unlock Clear Visibility That Fuels Smarter Decisions
Cut Waste and Maximize Margins
Cut Waste and Maximize Margins: Picture your dashboard flagging expiring oat milk or single-origin beans before they hit the trash—our coffee shop clients see up to 40% less spoilage within the first quarter, turning potential losses into profit on fresh pour-overs that keep customers coming back for their daily grind.
Boost Operational Speed During Rushes
Boost Operational Speed During Rushes: No more wondering why lines snake out the door for your signature mochas; track service times live from the POS and adjust barista staffing on the fly, reducing average wait from 5 minutes to under 2 in peak hours, which means happier regulars and fewer walk-aways during the morning commute.
Drive Customer Loyalty with Insightful Trends
Drive Customer Loyalty with Insightful Trends: See which loyalty members crave pumpkin spice lattes on crisp fall days, then personalize push notifications for those brews—shops using our dashboards report a 35% uptick in repeat visits over six months, all from simple, actionable data views on customer favorites.
What Clients Say
"Before AIQ's dashboard, we were throwing out $500 a week in spoiled almond milk and creamers because no one could track fridge usage properly during double shifts. Now, it's down to $100 after two months, and our baristas love the quick stock alerts for restocking grounds during the 8 AM rush—it's like having an extra pair of eyes on inventory."
Maria Gonzalez
Owner, Brew Haven Coffee Shop in Seattle
"Our old system couldn't handle morning rush data from the POS and espresso machine at once, leading to blind spots on syrup usage. After three months with their custom setup, we're spotting top sellers like our nitro cold brew early and adjusting orders, upping sales by 22% without extra baristas during peak weekends."
Jamal Rivera
General Manager, Urban Grind Cafe in Chicago
"I was skeptical about custom tech for our small roastery, but this dashboard integrates our barista scheduling and POS sales perfectly, catching bottlenecks in pour-over prep. Wait times for custom orders dropped from 6 to 2 minutes, and we saved 15 hours a week on manual inventory reports—totally game-changing for our tight-knit team."
Sarah Kim
Co-Owner, Daily Drip Roasters in Portland
Simple 3-Step Process
Discovery Dive
We chat about your shop's daily grind—from POS hiccups to inventory pains—and map out the KPIs that matter most, like brew cycle efficiency or peak-hour foot traffic.
Custom Blueprint
Our team builds a tailored dashboard prototype, weaving in your tools for real-time views on everything from bean levels to customer dwell times, ensuring it fits your workflow like a perfect pour.
Launch and Refine
We deploy it seamlessly, train your crew, and tweak based on live feedback—within weeks, you'll have actionable insights turning data silos into a unified command center for your coffee empire.
Why We're Different
What's Included
Common Questions
How long does it take to build a custom dashboard for my coffee shop?
It usually takes 4-6 weeks from our initial chat to full launch, depending on your setup's complexity. We start with a deep dive into your POS and inventory systems, then prototype in 2 weeks so you can test early. Unlike cookie-cutter tools, we iterate based on your feedback—like tweaking views for barista ease—ensuring it's ready before your next busy season. You're not waiting months; we're in it with you, minimizing downtime during implementation.
Will this integrate with my existing POS and inventory software?
Absolutely, we specialize in deep, two-way integrations with popular systems like Square, Toast, or Lightspeed for POS, and tools like MarketMan for inventory. No superficial connections that break during updates—we build robust APIs that sync data in real-time, pulling in sales from your espresso pulls and stock levels from the backroom fridge. This means your dashboard updates instantly, helping you avoid stockouts on popular roasts without manual entry.
What kind of data security do you provide for customer info?
Security is non-negotiable, especially with loyalty programs holding customer preferences. We use enterprise-grade encryption and comply with standards like GDPR and PCI-DSS, storing data on secure AWS servers with role-based access—so only your managers see sensitive sales trends. Unlike rented tools with shared vulnerabilities, our custom builds give you full control, including audit logs to track who views what, protecting your shop's reputation and customer trust.
Can the dashboard help with staffing during morning rushes?
Yes, it's designed for that exact chaos. We create custom modules that analyze historical rush data—say, 8-10 AM foot traffic—and forecast staffing needs, integrating with your scheduler like 7shifts. You'll get alerts if you're understaffed for predicted lines, reducing wait times and burnout. One client cut overtime by 20% this way, all while keeping service snappy for that first-wave commuter crowd.
Is this scalable if I open a second coffee shop location?
How much does a custom dashboard cost for a small coffee shop?
Costs start around $15,000 for a core setup, scaling based on integrations and features—like adding AI forecasts for $5,000 more. It's a one-time build fee, not monthly subscriptions, so you own it outright. Compared to paying $200/month per disconnected tool, it pays for itself in 6-9 months through waste savings and efficiency gains. We offer flexible payments and ROI projections upfront, tailored to your shop's size and goals.
Do I need technical staff to maintain the dashboard?
No tech degree required—we make it user-friendly for you and your team. Baristas can glance at mobile alerts for low beans, while you drill into reports via simple clicks. Maintenance is minimal; we handle updates and backups as part of our partnership, with optional annual support for $2,000. It's built to run smoothly, like your best espresso machine, without constant tinkering.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.