Stop Guessing at Class Attendance and Member Retention See Everything in One Unified Dashboard
Imagine having real-time visibility into your studio's attendance trends, retention rates, and revenue forecasts—without switching between apps or spreadsheets. We're talking 85% faster decision-making for owners like you, turning data chaos into clear, actionable steps that keep your dancers coming back.
Join 250+ fitness businesses with boosted retention and smoother operations
The "Fragmented Data" Problem
Scattered attendance logs from Mindbody and ClassPass apps leaving you blind to no-show patterns in high-energy hip-hop sessions
Manual tracking of member retention metrics via Excel causing missed drop-off signals during busy back-to-school seasons
Siloed payment data from Stripe and class bookings in Vagaro hiding revenue dips from last-minute canceled Zumba or barre sessions
Inaccurate instructor utilization insights from fragmented schedules leading to overbooked contemporary classes or empty yoga studios
Fragmented feedback from post-class surveys not surfacing in time to tweak offerings like adding more lyrical jazz routines
Seasonal enrollment spikes from summer bootcamps overwhelming your view of long-term member loyalty trends in ongoing Pilates programs
Our Custom-Built Dashboards Unite Your Studio's Data
We've powered dashboards for over 50 wellness businesses, including dance studios that cut admin time by 30 hours a week
Why Choose Us
Let's be honest—running a dance studio means wearing a dozen hats, from choreographing routines to chasing payments. But here's the thing: you're probably thinking your data is too scattered to make sense of. We build unified dashboards tailored to your exact workflow, pulling in attendance from your booking system, retention stats from your CRM, and even dancer feedback in real-time. No more flying blind. Think of it like a perfectly synced routine—every move visible, every insight actionable. We integrate with tools you already use, like Mindbody or your custom scheduling app, creating a single pane of glass for your studio's health.
What Makes Us Different:
Unlock Clear Visibility That Drives Retention
Spot Retention Risks Early
Spot Retention Risks Early: You're probably thinking, 'How do I keep dancers engaged without constant check-ins?' Our dashboards flag members skipping classes, showing you 20% early drop-off signals within the first 4 weeks of enrollment. This lets you send personalized invites to favorite sessions like their go-to ballet or salsa classes, boosting retention by up to 35% over six months—like catching a misstep before the whole routine falters.
Optimize Class Schedules Instantly
Optimize Class Schedules Instantly: Short on time? Get real-time views of attendance trends across hip-hop, ballet, or Zumba classes over the past 30 days. See which timeslots fill up fastest, like weekday evenings, and adjust on the fly by swapping underbooked slots, increasing overall bookings by 25% within a quarter. It's like having a pulse on your studio's energy, ensuring no empty floors during peak hours.
Forecast Revenue with Confidence
Forecast Revenue with Confidence: Data silos got you second-guessing cash flow? We consolidate enrollment and payment data into predictive insights, helping you anticipate seasonal dips—like post-holiday lulls in January—and plan targeted promotions for returning dancers. Studios see 15-20% more accurate forecasts over the next 3-6 months, turning what-if worries into solid growth plans with up to 10% revenue uplift from proactive class fillers.
What Clients Say
"Before AIQ's dashboard, I was buried in spreadsheets trying to figure out why our evening ballet classes were emptying out after the first month. Now, I see attendance drops in real-time and retention trends per dancer—it's cut my weekly review time from 10 hours to 2, and we've held onto 40 more members this year by targeting drop-offs with personalized lyrical workshops."
Elena Vasquez
Owner, Rhythm Flow Dance Studio in Austin, TX
"Juggling bookings and feedback was chaos during our summer intensives with 200+ dancers. Their custom setup pulls everything into one view from our Vagaro system, and we've used the insights to tweak class themes based on what dancers actually want, like more hip-hop fusion. Retention jumped 28% last quarter—no exaggeration, and it saved us from overstaffing empty slots."
Marcus Lee
Studio Director, Groove City Dance Academy in Chicago
"I was skeptical about another tool, but this dashboard integrates our Mindbody data perfectly with payment feeds. It alerted us to a revenue dip from canceled hip-hop sessions early in Q2, letting us fill them with pop-up contemporary classes. Saved us about $5K in lost bookings over three months and kept our instructors at 85% utilization."
Sara Thompson
Operations Manager, Pulse Dance Academy in Seattle, WA
Simple 3-Step Process
Discovery and Mapping
We dive into your studio's daily flow—class bookings, member check-ins, payment quirks—and map out the data you need most, like attendance heatmaps or retention funnels. No templates; it's all built around your unique rhythm.
Custom Build and Integration
Our engineers craft your dashboard from scratch, weaving in APIs from your tools for seamless, two-way data flow. Test it with real scenarios, like tracking a busy recital season, to ensure it fits like a custom leotard.
Launch and Optimization
Go live with training for your team, then we monitor and tweak based on your feedback—adding alerts for low-enrollment classes or deeper dives into member journeys. It's ongoing support to keep your insights sharp.
Why We're Different
What's Included
Common Questions
How does this dashboard handle our variable class schedules?
Dance studios often deal with rotating timetables for different levels or styles, so we design the dashboard to dynamically update with your schedule changes. It pulls from your booking system to show real-time fills for ballet, contemporary, or tap classes, highlighting gaps like low turnout on weekday evenings. You'll get visual calendars that adapt weekly, plus forecasts based on past patterns—say, higher enrollments in January resolutions. We've helped studios like yours reduce scheduling guesswork by 40%, ensuring you're not overstaffing quiet slots or turning away eager dancers from popular ones. It's all custom-coded to fit your flow without manual tweaks.
What data sources can we integrate?
We connect to whatever you're using—Mindbody for bookings, Stripe or Square for payments, even Google Forms for dancer surveys. For a typical dance studio, this means unifying attendance from class check-ins, retention data from membership renewals, and feedback loops into one view. No more silos; imagine seeing how a viral social post spikes hip-hop sign-ups reflected instantly in revenue projections. Our two-way integrations ensure updates flow both ways, like auto-updating member statuses. We've integrated with over 20 tools for wellness clients, making setup smooth and secure, so you focus on teaching, not data wrangling.
How secure is the dashboard for member data?
Privacy is huge in fitness, especially with health-related notes on dancer progress. We build with enterprise-grade security: encrypted data at rest and in transit, role-based access so instructors only see their classes, and compliance with GDPR or CCPA if needed. For dance studios, this means sensitive info like injury histories stays locked down. Regular audits and backups keep everything safe, and we avoid third-party dependencies that could leak data. One client, a yoga-dance hybrid, praised how it protected their 300+ member profiles during a routine check—no breaches, just peace of mind while tracking retention boosts from 22% to 45%.
Can we customize it for multiple studio locations?
Absolutely—multi-location setups are common for growing chains. We create a unified dashboard that segments data by site, like comparing attendance at your downtown ballet hub versus the suburban contemporary spot. Drill down into location-specific KPIs, such as retention per branch or cross-studio promotions. It's scalable, handling data from 2 to 20 locations without slowing down. A client with three studios used it to spot a 15% dip in one area's Zumba classes, leading to targeted events that evened out revenue. We tailor the views to your org structure, ensuring owners get the big picture while managers focus on their turf.
What's the timeline for building and launching?
From kickoff to live, it's usually 4-6 weeks for a core dashboard, depending on integrations. Week 1: We map your needs through calls, reviewing your current tools and pain points like tracking recital prep. Weeks 2-3: Building and testing with sample data, like simulating a busy weekend of classes. Week 4: Iterations based on your feedback, plus team training. Launch includes a handover session. For a dance studio we worked with, it went live in 5 weeks, immediately showing a 18% uptick in class utilization insights. We're agile, so if your schedule shifts, we adjust without delays.
Do you offer ongoing support after launch?
Yes, we don't just build and bail. Post-launch, you get 30 days of free tweaks, then affordable maintenance plans for updates—like adding new metrics for virtual classes if you expand online. Our team monitors performance, especially during high-traffic periods like back-to-school rushes, and provides quarterly reviews to refine based on your evolving needs. A studio owner told us it felt like having an extra staffer: When attendance data glitched during a software update on their end, we fixed it same-day, keeping their retention tracking spot-on and saving hours of frustration.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.