For Gym Owners and Fitness Studios

Stop Guessing on Member Retention Get Crystal-Clear Visibility into Your Gym's Health

Imagine having real-time insights that track attendance spikes, churn risks, and class popularity—so you can keep members coming back without the guesswork. No more data scattered across apps; just one unified view built for your studio.

Join 250+ fitness businesses boosting retention by 30% with unified insights

Spot at-risk members before they cancel with early warning alerts

Track class utilization to optimize scheduling and fill more spots

Measure referral trends to grow your community effortlessly

The "Fragmented Data" Problem

Attendance data trapped in separate apps like Mindbody and ClassPass, leaving you blind to no-show patterns in yoga or HIIT classes

Churn signals hidden across email lists and booking systems, causing unexpected member drop-offs

Class performance metrics scattered across booking systems, making it hard to spot underused sessions like early-morning spin classes draining your revenue

Referral tracking buried in manual spreadsheets, missing opportunities to reward loyal members

Trainer utilization data siloed in scheduling software, preventing you from balancing workloads for personal trainers and avoiding burnout during peak seasons

Membership tier insights fragmented across CRM and payment platforms, so you can't easily upsell packages like premium wellness retreats to boost recurring revenue

Unified Dashboards Built Just for Your Gym

We've helped over 100 fitness studios consolidate their data chaos into sleek, custom interfaces that drive real retention wins.

Why Choose Us

Here's the thing: running a gym means juggling member apps, scheduling tools, and payment systems that don't talk to each other. You're probably thinking, 'How do I get a clear picture without spending hours piecing it together?' We build custom dashboards that pull everything into one real-time view. Tailored to your exact workflow—like tracking yoga class fill rates or flagging members who've skipped three sessions. No templates here; it's all custom-coded for your studio's needs, giving you actionable insights to keep your community thriving.

What Makes Us Different:

Integrate your booking software, CRM, and payment gateways for seamless data flow

Design intuitive visuals that highlight KPIs like net promoter scores and lifetime value

Embed AI alerts for proactive decisions, such as personalized retention nudges

Unlock Retention Rocket Fuel for Your Studio

Spot Trends Before They Hurt

Spot Trends Before They Hurt: Like a personal trainer spotting form issues early, our dashboards give you real-time visibility into attendance dips or rising churn in group fitness classes. One yoga studio saw a 25% retention boost after identifying and addressing no-show patterns in under two weeks—turning potential losses into loyal members who stuck with monthly memberships.

Optimize Classes for Peak Engagement

Optimize Classes for Peak Engagement: No more guessing which sessions pack the house. Track utilization rates and member feedback in one glance, adjusting schedules to fill spots and cut empty classes like low-attendance barre sessions. A CrossFit box we worked with increased class revenue by 18% by reallocating trainers based on dashboard insights within one billing cycle.

Drive Referrals with Data-Backed Incentives

Drive Referrals with Data-Backed Incentives: See who's bringing in friends and reward them smartly. Dashboards highlight top referrers and campaign ROI for wellness challenges, helping you grow organically. A boutique Pilates studio doubled referrals in three months by using our custom tracking to target high-engagement members with exclusive perks like free recovery sessions.

What Clients Say

"Before AIQ Labs, I was logging into five different apps just to check weekly attendance for our spin and yoga classes. Now, our dashboard shows everything—churn risks from low engagement, class fills, even trainer hours—in seconds. Retention jumped 22% last quarter after we tweaked schedules based on the insights, and my team spends less time on reports, more on members."

Sarah Jenkins

Owner, FitFlow Yoga & Cycle Studio

"We struggled with siloed data from Mindbody and our email tool, missing early signs of member fatigue after intense bootcamp sessions. The custom dashboard they built flags at-risk folks automatically, and we've cut cancellations by 15% in six months by offering targeted recovery workshops. It's like having an extra coach for business health."

Mike Rivera

General Manager, Peak Performance CrossFit Gym

"Honestly, I was skeptical about another tool, but this unified view transformed how we handle referrals and upsells for our meditation and Pilates packages. Last month, we identified 40 members ready for premium packages based on usage data—added $8K in revenue without extra marketing spend, just by emailing personalized invites."

Lisa Chen

Operations Director, Wellness Hub Collective Studios

Simple 3-Step Process

Step 1

Discovery Dive

We chat about your gym's unique challenges—like tracking bootcamp attendance or personal training bookings—and map out the KPIs that matter most to your retention goals.

Step 2

Custom Blueprint

Our team designs a tailored dashboard prototype, integrating your tools for real-time data on member journeys, ensuring it fits your daily workflow like a well-worn glove.

Step 3

Build and Launch

We code, test, and deploy your unified system, training your staff so you hit the ground running with insights that boost engagement from day one.

Why We're Different

We build from scratch with custom code, not cookie-cutter templates, so your dashboard evolves with your gym's growth unlike rigid off-the-shelf options.

True ownership means no subscription traps; you control the system we create, avoiding the 'rented tool' dependency that plagues most fitness software.

Our engineering-first approach ensures scalable, unbreakable integrations—think deep API links to your class booking app that won't glitch during peak hours.

We focus on fitness-specific metrics like member NPS and session ROI, drawing from real gym ops experience to deliver insights that actually move the needle.

No fragile no-code hacks; we use advanced frameworks for production-ready dashboards that handle high-volume data from busy studios without slowing down.

Personalized onboarding with your team's input guarantees the UI feels intuitive, like an extension of your front desk—not a clunky add-on.

We prioritize retention-driven features, such as AI-powered churn predictions tailored to wellness trends, setting us apart from generic data viz tools.

Backed by our own SaaS builds, we deliver robust systems that scale as your membership grows, without the integration nightmares of piecing together apps.

Transparent pricing with no hidden fees; you get a owned asset that pays for itself through better decisions, not endless vendor lock-in.

Proven in fitness: We've unified data for studios facing real issues like seasonal churn, ensuring our solutions are battle-tested for your world.

What's Included

Real-time KPI tracking for attendance, retention rates, and revenue per member

Custom visualizations like heatmaps for class popularity and member engagement timelines

AI-driven alerts for churn risks, such as members attending less than twice a week

Seamless integration with popular gym tools like Mindbody, Zen Planner, and payment gateways

Mobile-responsive design so you can check insights during a quick gym walk-through

Drill-down analytics to explore why a yoga class is underperforming or booming

Automated reporting exports for sharing with your team or investors

Personalization engine to segment members by activity level for targeted retention campaigns

Trainer performance dashboards to balance workloads and spot top performers

Referral tracking with ROI calculations to measure community growth impact

Historical trend analysis for seasonal patterns, like summer drop-offs

Secure, owned platform with two-way data sync to keep everything up-to-date

Common Questions

How do your dashboards integrate with my existing gym software?

We start by auditing your current setup—say, your booking system like Mindbody or your CRM for member emails. Then, we build deep, custom API integrations that pull data in real-time without disrupting your operations. For a typical studio, this means attendance from classes flows directly into churn predictions, all secured with enterprise-level encryption. No manual uploads; it's seamless, and we handle the heavy lifting so you focus on members. Most integrations take 2-4 weeks, depending on your tools.

What makes these dashboards specific to fitness and wellness businesses?

Unlike generic tools, we tailor everything to gym realities—like tracking drop-in vs. recurring members or class waitlist conversions. You're probably thinking about retention; we embed features for that, such as visualizing lifetime value based on session frequency. We've worked with studios facing post-pandemic churn, so our dashboards highlight engagement metrics that matter, like net promoter scores from post-class surveys. It's custom-built to your workflow, ensuring insights drive decisions like tweaking spin class times for better fill rates.

How much does a custom dashboard cost for my gym?

Costs vary based on your needs, but for a mid-sized studio with 200-500 members, expect $15K-$30K for a full build, including integrations and training. This is a one-time investment for an owned system—no recurring fees like subscription software. Let's be honest: it pays off fast; one client recouped costs in four months through 20% higher retention. We offer a free consultation to scope your exact setup and provide a precise quote, focusing on ROI from day one.

Can I access the dashboard on my phone while at the gym?

Absolutely—our dashboards are fully mobile-optimized, so you can glance at live attendance during a busy shift or review trainer metrics between classes. Imagine pulling up a quick view of today's no-shows right from your phone, allowing on-the-spot adjustments like sending a nudge text. We design it responsive across devices, with intuitive touch controls for iOS and Android. For wellness centers, this means checking holistic metrics like wellness program uptake without being tied to a desk.

What if my gym grows—will the dashboard scale?

Yes, we build with scalability in mind using robust frameworks that handle growth effortlessly. If your membership doubles from 300 to 600, the system adapts without hiccups—no need for costly rebuilds. We've seen boutique gyms expand to multi-location setups, and our dashboards evolve with features like location-specific views for class performance. It's production-ready, processing high-volume data like peak-hour bookings, ensuring you stay ahead as your community thrives.

How long does it take to see results from the dashboard?

Most clients notice quick wins in the first month—things like identifying low-engagement classes for rescheduling. Full impact, such as 15-25% retention lifts, hits around 2-3 months as you act on insights. For example, a yoga studio we built for used early alerts to personalize check-ins, reducing churn by 18% in eight weeks. We include training to get you up to speed fast, turning data into daily decisions that keep members hooked.

Ready to Get Started?

Book your free consultation and discover how we can transform your business with AI.

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