Stop Guessing Your Studio's Pulse Get Crystal-Clear Visibility into Member Retention and Class Performance
Imagine ditching the chaos of scattered spreadsheets and endless email threads. With our custom dashboards, you're looking at real-time insights that track attendance trends, spot at-risk members, and boost your retention by up to 25% – all tailored to your studio's unique flow.
Join 50+ Pilates studios with skyrocketing member retention
The "Data Blindspot" Problem
Scattered attendance logs from reformer bookings leaving you blind to no-show patterns in core classes
Siloed member feedback data making retention efforts feel like guesswork
Manual mat class scheduling based on outdated spreadsheets, causing overbooked reformer sessions or empty flow classes
Fragmented instructor performance metrics for Pilates flows hiding who's driving the best member experiences in breathwork sessions
Lost insights from disconnected Mindbody booking systems, missing chances to upsell multi-class Pilates packages during peak retention windows post-New Year's
Overwhelmed by raw numbers without context on seasonal attendance dips in your Pilates community during summer vacation periods
Our Custom-Built Dashboards – Tailored for Your Pilates Studio
We've partnered with over 50 fitness studios to transform chaotic data into streamlined, AI-powered insights that feel like an extension of your team.
Why Choose Us
Let's be honest – running a Pilates studio means juggling member check-ins, class vibes, and retention stats across too many apps. Here's the thing: our custom dashboards at AIQ Labs pull it all together into one unified view. We build them from the ground up, integrating your booking software, CRM, and feedback tools with deep API connections. No more flying blind. You're getting real-time KPI tracking on things like member progression rates and class engagement, all customized to your workflow. Picture this: a dashboard that flags a member who's skipping reformer sessions, suggesting a personalized re-engagement email. It's not off-the-shelf; it's built for your studio's rhythm, helping you make informed decisions that keep your community strong and growing.
What Makes Us Different:
Unlock Game-Changing Insights for Your Studio
Boost Member Retention with Precision
Boost Member Retention with Precision: Track engagement metrics like consecutive reformer session streaks and post-class feedback scores in real-time. Studios using our dashboards see a 25% lift in retention by spotting drop-off patterns early – think personalized email nudges for that member who's skipped their weekly mat flow for two weeks.
Optimize Class Schedules Effortlessly
Optimize Class Schedules Effortlessly: Get actionable insights into peak attendance times for evening breathwork and instructor popularity in advanced flows. No more empty reformer spots; one Pilates studio filled 80% more classes after our dashboard highlighted optimal 6 PM slots, turning guesswork into consistently packed sessions.
Drive Informed Decisions Daily
Drive Informed Decisions Daily: From revenue forecasts tied to unlimited membership tiers to spotting trends in core-strength Pilates uptake during Q1 resolutions, our dashboards deliver clarity. You'll cut admin time by 15 hours a week, focusing on what matters: creating amazing, mindful Pilates experiences that keep members coming back.
What Clients Say
"Before AIQ's dashboard, I was piecing together attendance from Mindbody emails and scattered apps – it was exhausting for our small team. Now, I see exactly which evening reformer classes are buzzing and who's at risk of lapsing after missing their flow streak. Retention jumped 22% in just three months, and my instructors love the simple visualizations."
Sarah Jenkins
Owner, Flow Pilates Studio in Austin, TX
"Our studio struggled with seasonal dips in winter sign-ups for beginner mat classes. The custom dashboard flagged patterns we never noticed, like lower engagement in restorative flows during January blues. We adjusted offerings with targeted workshops and saw a 30% uptick in renewals last quarter – totally game-changing for our community."
Mike Rivera
Studio Manager, Core Balance Pilates in Seattle, WA
"I was drowning in data from our Zen Planner booking system but had no idea how to use it for retention in our private sessions. AIQ built us a dashboard that integrates everything, showing member progress in core alignment visually with progress bars. We've reduced churn by 18% and even upsold 40% more duo Pilates packages in the last six months."
Elena Torres
Founder, Harmony Pilates Collective in Miami, FL
Simple 3-Step Process
Discovery and Mapping
We dive into your studio's current setup – from Mindbody integrations to daily retention challenges – to map out the exact KPIs that matter, like class utilization and member loyalty scores.
Custom Build and Integration
Our engineers craft your dashboard with AI-powered features, pulling in data from all your tools for a seamless, real-time view tailored to Pilates-specific metrics like reformer usage trends.
Launch and Optimization
We roll it out with training for your team, then refine based on feedback – ensuring it evolves with your studio, delivering ongoing insights that keep retention high and operations smooth.
Why We're Different
What's Included
Common Questions
How long does it take to build a custom dashboard for my Pilates studio?
It typically takes 4-6 weeks from our initial discovery call to full launch, depending on your current tools. We start by auditing your setup – say, integrating your booking system and CRM – then build iteratively. You'll see a prototype in two weeks, with tweaks based on your feedback. This ensures it's perfectly tuned for tracking things like class no-shows or retention dips. One studio went live in under a month and immediately spotted a 15% engagement boost. We're all about speed without sacrificing quality, so you can start making data-driven decisions fast.
Will this dashboard integrate with my existing Pilates management software?
Absolutely – we specialize in deep integrations with tools like Mindbody, Vagaro, or even custom spreadsheets. Our approach uses robust APIs to create a single source of truth, pulling in attendance, payments, and feedback data seamlessly. No more manual exports. For instance, if you're using Mindbody for bookings, we'll sync real-time class fills and member notes directly into your dashboard. This eliminates silos and gives you instant visibility into retention trends. We've done this for dozens of studios, ensuring everything flows without glitches, even during busy launch periods.
What kind of KPIs can I track for member retention in my studio?
We tailor KPIs to your Pilates world, like session attendance rates, member progression levels (e.g., from intro to core classes), churn risk scores, and Net Promoter Scores from post-class surveys. You'll also track engagement metrics, such as how many members are hitting their weekly goals or responding to re-engagement campaigns. Our dashboards highlight trends, like a drop in reformer class uptake, with AI suggestions for fixes. Studios often see quick wins, like a 20% retention lift by addressing at-risk members early. It's all visual and intuitive, so you spend less time analyzing and more time teaching.
Is the dashboard mobile-friendly for checking stats on the go?
Yes, we design every dashboard to be fully responsive, so you can check real-time stats from your phone – perfect for glancing at class fills before heading to the studio or reviewing retention alerts during a break. Imagine pulling up member trends mid-day to adjust an instructor's schedule. It's built with secure, fast-loading tech that works offline for basics too. One owner told us it felt like having a co-pilot in her pocket, helping her make spot decisions that kept her community engaged without missing a beat.
How much does a custom dashboard cost for a small Pilates studio?
Pricing starts around $8,000 for a core setup, scaling based on integrations and features – think $10,000-$15,000 for a full retention-focused build with AI alerts. This includes discovery, development, and three months of support. It's a one-time investment that replaces multiple subscriptions, often paying for itself in 6-9 months through better retention and efficiency. For example, a studio with 100 members saved $2,000 yearly on tools alone. We offer flexible payments and a free consultation to scope your exact needs, ensuring it's built for your budget and growth.
Can I own the dashboard, or is it a subscription service?
You fully own it – no ongoing subscriptions or lock-in. We build it as your digital asset, handing over the code, hosting options, and full control. This means you can maintain it in-house, tweak it, or scale without us. Unlike rented tools that nickel-and-dime you, our model ends the chaos of juggling apps. A client recently took over their dashboard after launch and added custom features themselves, saving big on long-term costs while keeping their Pilates data secure and integrated.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.