Stop Losing Deals to Fragmented Data Across Your MLS, CRM, and Property Management Tools Unified Dashboard Solutions for Real Estate Agencies
In the fast-paced real estate market, agencies waste 25-40 hours weekly on manual data reconciliation between siloed systems. Our custom dashboards consolidate everything into one real-time view, boosting closing rates by up to 35% according to industry benchmarks from the National Association of Realtors.
Join 150+ real estate firms achieving 20% faster decision-making
The "Data Fragmentation" Problem
Fragmented MLS Data from IDX, RETS, and VOW Feeds Leading to Inconsistent Property Valuations
Outdated Reporting on Open House Attendance, Virtual Tour Analytics, and Client Feedback Loops
Labor-Intensive Reconciliation of GCI Splits, Co-Broke Commissions, and Agent KPI Metrics
Lack of Visibility into Absorption Rates, Price per Square Foot Trends, and DOM Metrics
Isolated Yardi and AppFolio Tenant Portals Impeding Churn Rate Analysis and Renewal Forecasting
Unreliable Projections for Entitlement Approvals, Construction Phasing, and ROI Timelines in Ground-Up Developments
Our Custom-Built Dashboards: Tailored for Your Agency's Workflow
With over a decade of experience architecting enterprise-grade systems for property firms, we've helped agencies like yours replace chaotic tool stacks with unified, AI-powered dashboards that drive results.
Why Choose Us
Imagine your agency's operations like a well-orchestrated open house: every detail in sync, no surprises. We build custom dashboards that integrate your MLS feeds, CRM records, and financial systems into a single pane of glass. No more digging through spreadsheets for comps or chasing down showing notes. Our solutions pull in real-time data on listings, leads, and market shifts, turning raw numbers into strategic moves. Short on time? We start with your pain points—whether it's tracking luxury condo sales or multifamily vacancy rates—and deliver a prototype in weeks, not months. This isn't off-the-shelf software. It's your agency's command center, engineered for efficiency in a market where deals close in days.
What Makes Us Different:
Unlock Efficiency and Precision in Your Real Estate Operations
Real-Time Visibility into Listing Performance
Real-Time Visibility into Listing Performance: Track DOM, price reductions, and 3D tour engagement across IDX-integrated properties. Agencies report a 28% reduction in stale listings per NAR data, enabling swift shifts to high-velocity segments like millennial-driven suburban multifamily rentals within 48 hours of market shifts.
Actionable Insights for Lead Conversion
Actionable Insights for Lead Conversion: Analyze showing feedback scores and AI-predicted LTV with CRM overlays. This slashes follow-up cycles by 40% in under 30 days, empowering teams to target high-intent buyers in multi-offer scenarios for urban condos.
Streamlined Commission and ROI Tracking
Streamlined Commission and ROI Tracking: Automate 1099 splits, referral fee allocations, and cap rate ROI for investment portfolios. Multifamily managers achieve 15-20% faster EOM closings, reallocating 10+ hours weekly from spreadsheets to investor relations in commercial deals.
What Clients Say
"Before AIQ Labs, our team drowned in email chains and disparate MLS apps for every showing update. Their dashboard unified our RETS feeds—we slashed weekly comp reports from 15 hours to 2, closing three luxury townhome deals this quarter with real-time absorption rate insights."
Sarah Jenkins
Managing Broker, Urban Properties Realty LLC
"We oversee 200+ units in Class B multifamily assets, and vacancy tracking was chaos across Yardi and Excel. AIQ's custom integration with our tenant CRM delivers 90-day renewal alerts, lifting retention by 18% YoY—it's like adding a dedicated leasing analyst without the headcount."
Mike Rodriguez
Director of Property Operations, Horizon Multifamily Group
"As a niche firm in office and retail CRE, generic dashboards fell short on lease abstraction. AIQ's solution processes our Argus exports and cap rate forecasts seamlessly—rolled out in three weeks, transforming our due diligence from gut-feel to data-driven for a $15M portfolio acquisition."
Lisa Chen
Founding Principal, Apex Commercial Real Estate Advisors
Simple 3-Step Process
Discovery and Workflow Mapping
We dive into your agency's specific processes, from lead intake to closing, identifying key data sources like your MLS and CRM to ensure the dashboard fits like a custom-tailored suit.
Custom Design and Integration
Our engineers build and connect the system using your exact KPIs, testing integrations for seamless data flow without disrupting daily operations.
Deployment and Optimization
Launch with training for your team, then refine based on usage—delivering ongoing tweaks to keep your dashboard sharp as market conditions shift.
Why We're Different
What's Included
Common Questions
How do your dashboards integrate with our existing MLS and CRM systems?
We specialize in deep, two-way integrations with platforms like MLSListings, RETS feeds, Salesforce, or Follow Up Boss. Our process starts with a full audit of your data flows to map APIs securely, ensuring real-time syncing without manual uploads. For instance, property details update automatically as agents add showings, pulling in buyer notes directly. This creates a single source of truth, reducing errors by 90% in our client deployments. Setup typically takes 2-4 weeks, with minimal downtime, and we provide API monitoring to prevent disruptions during busy listing seasons.
What makes your custom dashboards different from off-the-shelf real estate software?
Unlike templated tools like Realtrends or generic BI platforms, our dashboards are built to your agency's exact needs—no bloated features or forced workflows. We code everything from the ground up, incorporating specifics like local zoning impacts or luxury segment metrics. This means faster load times for large portfolios and tailored views, such as agent-specific lead dashboards. Clients often see 25% efficiency gains because it's not a cookie-cutter solution; it's engineered for your deal flow, from initial open houses to closing contingencies.
Can these dashboards handle data from multiple property types, like residential and commercial?
Absolutely. We design modular architectures that segment data by asset class—residential listings in one view, commercial leases in another—while unifying cross-type insights like overall agency vacancy rates. Using advanced frameworks, we handle diverse datasets, from single-family comps to office space cap rates. A recent project for a mixed-use firm integrated 500+ records across types, delivering unified KPI tracking that improved portfolio decisions by highlighting underperforming segments early.
How secure is the data in your custom dashboards for real estate agencies?
Security is paramount in real estate, where client info like financials and contracts is sensitive. We use enterprise-grade encryption, role-based access (e.g., agents see only their listings), and compliance with standards like GDPR and NAR guidelines. Data is hosted on AWS with regular audits, and we implement audit logs for every access. Unlike shared platforms prone to breaches, our owned systems give you full control—no third-party risks. We've never had a data incident in our 150+ deployments.
What is the typical timeline and cost for building a custom dashboard?
Timelines vary by complexity, but most agencies get a MVP in 4-6 weeks, with full rollout in 8-12 weeks. Costs start at $15,000 for basic integrations, scaling to $50,000+ for AI-enhanced features like predictive pricing. This is a one-time build fee, with optional maintenance at 10-15% annually—far below ongoing subscriptions. We base pricing on your scope, like integrating 3 systems versus 10, ensuring ROI through time savings: one client recouped costs in 4 months via faster closings.
Do you provide training and ongoing support for our team?
Yes, we include comprehensive onboarding: hands-on sessions for agents and admins, plus video tutorials tailored to real estate scenarios like querying comps. Post-launch, our support team monitors performance and offers quarterly optimizations, such as adding new market filters. This ensures adoption—our clients report 95% team usage within the first month. It's not just a tool; we partner to embed it into your daily grind, from morning lead reviews to end-of-day reporting.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.