Stop Juggling Disconnected Apps That Kill Your Member Retention
You're probably thinking, "Why can't my tools just work together without all this hassle?" Here's the thing: most gyms waste 20+ hours a week on manual member updates and class scheduling errors. Our custom AI system fixes that, boosting retention by 30% for wellness businesses like yours.
Join 150+ fitness businesses with seamless workflows that keep members coming back
The "Fragmented Fitness" Problem
Manual member check-ins via paper logs or basic scanners eating up front desk time during peak HIIT or yoga rush hours
No-shows from forgotten class bookings, like spin or pilates sessions, frustrating your retention goals and wasting instructor prep time
Inconsistent progress tracking across apps for metrics like body composition or workout reps, leading to member churn in personal training programs
Payment delays from siloed billing and membership systems
Missed upsell opportunities for wellness add-ons like massage therapy or nutrition coaching because staff can't easily access member workout history
Overbooked classes due to outdated inventory of spots in group fitness rooms or equipment like kettlebells and mats
Your Tailored AI Workflow for Peak Performance
We've built custom systems for 50+ gyms and studios, turning chaotic operations into smooth, member-loving machines
Why Choose Us
Let's be honest—off-the-shelf tools like Zapier treat your gym like just another business, but your members expect a seamless wellness journey. We craft a custom-built AI system that integrates your CRM, booking software, and payment gateways into one owned platform. No more brittle zaps that break during high-traffic mornings. Imagine automated check-ins that greet members by name, predictive no-show alerts based on their workout history, and real-time dashboards showing retention trends. It's flexible, scalable, and built exactly for your studio's vibe—whether you're a boutique yoga spot or a multi-location CrossFit hub.
What Makes Us Different:
Unlock Retention Rocket Fuel for Your Gym
Skyrocket Member Engagement
Picture this: your system auto-sends personalized workout tips based on past classes, like tailored cool-down stretches after hot yoga, cutting no-shows by 35% within the first quarter. Members feel seen, not just another barcode scan. We've seen studios like yours retain 40% more long-term clients this way, especially in boutique fitness settings.
Streamline Operations Without the Hassle
Ditch the app-switching frenzy between Mindbody and your POS. Our custom automations handle everything from SMS reminders for bootcamp sign-ups to seamless payment syncs for class packs in seconds. One gym owner told us they saved 15 hours weekly on admin during peak seasons, letting trainers focus on what matters—building stronger bodies and bonds through hands-on coaching.
Own Your Data, Boost Your Profits
No subscriptions chaining you down. Track upsells like post-workout recovery shakes or one-on-one mobility sessions with AI insights into member preferences, increasing revenue by 25% on average within six months. It's like having a fitness coach for your business—always adapting to trends like functional training, never outdated.
What Clients Say
"Before AIQ Labs, our Zaps kept breaking during busy bootcamp seasons, and we'd lose track of member renewals for our group fitness packs. Now, everything flows—QR code check-ins, auto-payments, even personalized birthday HIIT challenges via email. Retention jumped 28% in three months, and my staff actually smiles at the front desk again during rush hours."
Sarah Jenkins
Owner, FitFlow Yoga & Bootcamp Studio
"I was skeptical about ditching Zapier, but their custom system integrated our yoga booking app with QuickBooks seamlessly for tracking class packs and private sessions. No more manual entry during peak vinyasa flows. We've cut admin time by half and seen fewer dropouts—members love the automated progress reports on their flexibility gains."
Mike Rivera
General Manager, ZenCore Wellness Center
"As a small CrossFit box, we couldn't afford subscription creep on top of our equipment costs. AIQ built us a system that predicts equipment needs for WODs and alerts for low attendance risks in strength classes. Revenue from add-ons like mobility workshops is up 22% in the last quarter, and it's all ours—no monthly fees eating into profits."
Lisa Patel
Founder, IronWill CrossFit Box
Simple 3-Step Process
Discovery Session
We dive into your gym's daily grind—peak class chaos, member feedback loops, and retention pain points—to map out a custom blueprint that fits like a perfectly tailored glove.
Build and Integrate
Our engineers craft your AI-powered workflows, connecting your tools into a unified system. Test it with real scenarios, like auto-syncing HIIT class rosters, ensuring zero disruptions.
Launch and Optimize
Go live with full training for your team. We monitor for the first month, tweaking based on your feedback—like fine-tuning a member's form for peak results.
Why We're Different
What's Included
Common Questions
How does this differ from Zapier for my gym's needs?
Zapier is great for quick fixes, but it's like renting a treadmill—you're limited by its basic workouts and pay monthly. We build a custom AI system owned by you, tailored to fitness specifics like auto-syncing Mindbody bookings with payment gateways. No brittle connections that fail during rush hour; instead, robust automations that learn from your member data to boost retention. Gyms using our solutions report 40% less admin time, and since it's a one-time build, you avoid ongoing fees that add up to thousands yearly.
Will this system help with member retention in my studio?
Absolutely—retention is our sweet spot in fitness. Our custom AI analyzes patterns like skipped classes or stalled progress to flag at-risk members early. For example, it can auto-send re-engagement emails with free trial sessions, which one yoga studio used to recover 15% of potential churners in the first quarter. Unlike generic tools, it's built around your workflow, integrating with apps like Glofox for seamless tracking. We've helped wellness businesses increase loyalty by 30% on average by making members feel valued through personalized touches.
What's the timeline for building my custom automation?
We move fast but smart—most gyms see a working prototype in 2-4 weeks, with full launch in 6-8 weeks depending on complexity. Start with a discovery call where we audit your current setup, like manual roster updates. Then we build iteratively: first core integrations like check-ins, then AI features for retention alerts. It's collaborative; you'll test along the way to ensure it fits your studio's rhythm, just like perfecting a group class flow.
Do I need technical expertise to use this system?
Not at all—we design it for busy gym owners and staff, not coders. Think intuitive dashboards like your favorite fitness app: log in, see real-time member stats, and trigger actions with a click. We provide hands-on training and ongoing tweaks, so your front desk can handle check-ins without missing a beat. One CrossFit owner said it felt like 'an extra coach who never sleeps,' handling automations so the team focuses on motivation and form corrections.
How much does a custom system like this cost compared to subscriptions?
Upfront investment starts around $15K for a core gym setup, but it's a one-time fee—no endless subscriptions like Zapier's $500+ monthly for multi-apps. Over two years, you save 60-80% versus juggling tools. For a mid-sized studio, this pays off in months through reduced no-shows and higher renewals. We tailor pricing to your needs, like adding AI voice agents for inquiries, and offer financing to keep cash flow steady for expansions.
Is the system secure for handling member health data?
Security is non-negotiable in wellness—we build with encryption, GDPR/HIPAA compliance, and role-based access so only authorized staff see sensitive info like injury notes. Unlike off-the-shelf platforms prone to integration leaks, our owned system keeps data in-house. We've audited it for gyms tracking progress metrics, ensuring peace of mind while automating reminders without privacy risks.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.