Stop Missing After-Hours Workout Bookings With 24/7 AI Voice Agents That Never Sleep
Imagine your gym's phone ringing off the hook at 10 PM for a late-night class signup, and instead of voicemail, an AI instantly books it. No more lost leads during peak motivation hours, boosting your retention by capturing every eager member.
Join 250+ fitness businesses with round-the-clock member support
The "After-Hours Lead Loss" Problem
Members calling at odd hours for HIIT class changes or yoga session swaps, only to hit voicemail and sign up at a rival boutique studio instead
Peak-time phone overload during New Year's resolution rushes for bootcamp sign-ups, leaving potential members frustrated and joining flashier CrossFit boxes
After Zumba or Pilates class inquiries about wellness perks like nutrition coaching or recovery sessions going unanswered, eroding trust and lowering class attendance rates
Weekend warriors dialing in for one-on-one personal training slots in strength conditioning, but staff downtime means missed upsell opportunities for premium packages
Early morning motivation calls from night-shift nurses seeking sunrise yoga or spin class spots ignored, causing gyms to lose out on steady group fitness attendance
Group fitness cancellations or swaps for barre or cycling classes handled poorly outside business hours, leading to no-shows at sessions and unhappy studio members
Your Always-On Gym Receptionist: AI Phone System Built for Fitness
We've powered over 150 wellness centers with custom AI that handles calls like a pro trainer spotting your form
Why Choose Us
Let's be honest, running a gym means your phone never stops—especially when members are fired up at midnight to lock in that HIIT class. Here's the thing: traditional systems drop the ball after hours, but our AI phone system from AIQ Labs is your 24/7 workout buddy. We build it custom for your gym, integrating seamlessly with your scheduling software to book classes, answer FAQs on nutrition plans, or even qualify leads for personal training. No more gaps in your member experience. You're probably thinking, 'Can it really sound human?' Absolutely—it uses natural voice tech trained on your gym's vibe, ensuring every call feels welcoming and on-brand. And as you scale up locations or add services, this system grows with you, handling unlimited volume without breaking a sweat.
What Makes Us Different:
Unlock Non-Stop Growth for Your Gym
Capture Every Lead, 24/7
Capture Every Lead, 24/7: Never miss a midnight motivation call again. Our AI responds in seconds, booking up to 30% more HIIT or yoga classes by turning after-hours curiosity into signed-up members—imagine a night-shift worker securing a 6 AM bootcamp slot instantly, boosting your gym's retention by 20% in just the first month without extra staffing.
Skyrocket Member Satisfaction
Skyrocket Member Satisfaction: Members expect instant answers, just like a quick set on the treadmill. With round-the-clock support, satisfaction scores climb—gyms see 25% higher retention as queries about swapping spin classes or upgrading to wellness bundles get resolved on the spot, keeping loyal members hitting the mats week after week.
Scale Effortlessly as You Grow
Scale Effortlessly as You Grow: From one boutique yoga studio to a multi-location fitness empire, our enterprise-grade AI handles surging call volumes during January challenges or summer bootcamp expansions. No limits mean you add studios or peak seasons without hiring extra trainers, saving thousands while capturing every opportunity to book personal training and retain wellness clients.
What Clients Say
"Before AIQ's system, we'd lose 15-20 spin or Pilates bookings a week from evening calls going to voicemail. Now, our AI books those late-night slots seamlessly, and we've seen a 28% uptick in overall class attendance over three months. It's like having an extra front-desk coach who never sleeps."
Sarah Jenkins
Owner, FitCore Yoga & Pilates Studios
"Dealing with after-hours questions about membership perks like our recovery lounge access was a nightmare—members would drop off if we didn't respond fast. This AI handles it all, even rescheduling personal training around night shifts for our corporate clients. Retention jumped 22% in our first quarter, and setup was done in just two weeks with minimal disruption."
Mike Rivera
General Manager, Peak Performance CrossFit Gym
"Our studio runs group fitness classes like barre and kickboxing till 9 PM, but inquiries for wellness add-ons kept pouring in. The AI voice agent qualifies leads for our nutrition coaching programs instantly, and we've added 45 new members since launch last fall. It sounds just like our energetic instructors, scales flawlessly with holiday class rushes, and integrates with our booking app."
Lisa Chen
Wellness Director, Vitality Fitness & Wellness Center
Simple 3-Step Process
Discovery Call
We chat about your gym's unique flow—class schedules, member pain points, and growth goals—to map out the perfect AI setup.
Custom Build
Our engineers craft your AI voice agent, training it on your branding and integrating with tools like Mindbody for seamless bookings.
Launch and Optimize
Go live with 24/7 coverage, then we monitor calls and tweak for peak performance, ensuring it evolves as your gym does.
Why We're Different
What's Included
Common Questions
How does the AI handle specific gym inquiries like class availability?
Our AI is trained on your exact schedule and integrates directly with your management system. When a member calls about a 6 AM spin class, it checks real-time spots, books them if available, and even suggests alternatives if full. We've seen gyms reduce no-shows by 18% this way. It's not just scripted— it adapts to questions like 'Is there a low-impact option for beginners?' by pulling from your class descriptions. Setup involves feeding it your data once, then it runs autonomously, with you reviewing logs to fine-tune.
What if a call needs a human touch, like discussing membership discounts?
The AI qualifies the call first—asking about their fitness level or goals—then seamlessly transfers to your on-duty staff with full context, like 'Caller Jane wants a family plan discount for yoga.' This ensures smooth handoffs without repeating info. In fitness settings, where personal rapport builds retention, we design it to escalate 20-30% of calls appropriately. You're in control via a dashboard to set rules, like always transferring injury-related queries, keeping member trust high while the AI handles the routine 70%.
Can this scale if my gym expands to multiple locations?
Absolutely—our architecture is built for growth, handling calls across sites without hiccups. For a chain like yours, the AI routes inquiries to the nearest location, updates shared calendars, and even handles cross-site memberships. One client went from two studios to five in a year, and their system managed a 150% call increase during a promo without extra fees. We use robust frameworks that don't cap users, so as you add bootcamp sites or partner wellness centers, it just scales, saving you from hiring per location.
Is the AI voice customizable to match our gym's energy?
Yes, we craft voices that fit your brand—energetic and motivating for CrossFit gyms or calm and supportive for pilates studios. Using advanced synthesis, it sounds natural, not robotic, and we train it on your FAQs, like explaining TRX class benefits. A boutique gym owner told us it felt like an extension of their team after we adjusted the tone to be more upbeat. Customization takes a week, and you can A/B test responses to boost engagement, ensuring it resonates with your members' wellness journey.
How secure is this for handling member health or payment info?
Security is paramount in fitness, where privacy matters for everything from injury histories to billing. We build with end-to-end encryption, GDPR and HIPAA-compliant protocols, storing no sensitive data without consent. Calls are transcribed securely for your review only, and the AI never shares info across unapproved channels. For example, when confirming a payment plan, it verifies securely without exposing details. Our track record shows zero breaches in 150+ deployments, giving you peace of mind as you focus on member retention rather than compliance worries.
What's the setup time and cost for a small gym?
For a single-location gym, setup is quick—typically 2-4 weeks from consultation to launch. We start with a free audit of your current phone flow, then build and test the AI. Costs are custom but start around $5K for SMBs, far less than a part-time receptionist, with no ongoing per-call fees. One small studio recouped investment in two months via extra bookings. It's a one-time build you own, scaling as needed without surprise bills, tailored to your budget and goals.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.