Stop Losing Jobs to Scheduling Headaches Automate Appointments and Reclaim Your Week
Imagine slashing 15+ hours per week on phone tag and no-shows, while boosting your ROI with AI that fits your renovation workflow like a custom-fitted hard hat.
Join 250+ businesses with streamlined ops and zero missed leads
The "Renovation Rush" Problem
Endless back-and-forth emails delaying kitchen remodel quotes, often pushing out bid deadlines by 2-3 days due to unclear scope on cabinetry and countertop specs
No-shows from homeowners forgetting bathroom fixture installs, leading to idle plumbers waiting on-site for tile and vanity setups
Crew double-bookings clashing with multiple site visits, causing overlaps in framing and drywall phases across job sites
Manual calendar juggling between subcontractors like electricians and suppliers for rebar deliveries on foundation pours
Missed follow-ups on lead calls during peak demo season, when demo crews are tied up with asbestos abatement and debris removal
Overbooked estimators burning out on last-minute reschedules for structural inspections and MEP rough-ins
Our Custom AI Scheduling System Built for Your Renovation World
We've engineered solutions for over 100 contractors, turning chaotic calendars into efficient powerhouses
Why Choose Us
Here's the thing: renovation work doesn't follow a neat 9-to-5. You're dealing with weather delays, client whims, and crews scattered across sites. We build a tailored AI system that integrates with your tools—like Procore or Buildertrend—and handles the chaos. It auto-books site visits, sends smart reminders, and even predicts conflicts based on your past jobs. No more generic apps that don't get the grit of fieldwork. This is yours, custom-coded for efficiency.
What Makes Us Different:
Unlock Time Savings That Hit Your Bottom Line
Reclaim 15-20 Hours Weekly
Reclaim 15-20 Hours Weekly: Let's be honest, you're probably thinking about all the time lost chasing confirmations on HVAC installs. Our system automates it all, freeing your team to focus on swinging hammers instead of phones. That's like adding an extra crew member without the payroll hit—pure ROI from day one, with one contractor recouping setup costs in just the first month.
Boost Productivity by 30%
Boost Productivity by 30%: Picture this: no more double-bookings derailing your timeline on a tight kitchen flip, especially when coordinating millwork deliveries. AI flags overlaps instantly, syncing with weather apps to reschedule smartly around rain delays. Contractors see efficiency gains that turn one-week delays into same-day fixes, padding your margins nicely on projects up to $50K.
Cut No-Shows and Costs by 40%
Cut No-Shows and Costs by 40%: Wasted trips to empty job sites for foundation inspections? That's money down the drain. Our automation sends geo-fenced reminders and confirms via text, slashing cancellations. One client reported saving $5K monthly on fuel and labor for concrete pours—real, field-tested wins for your bottom line in high-volume site work.
What Clients Say
"Before AIQ, we were losing two full days a week just coordinating installs with forgetful clients on our custom cabinetry projects. Now, the system books everything automatically, and our no-show rate dropped from 25% to under 5% within the first quarter. It's like having a super-efficient office manager who never sleeps, especially during our busy remodel season."
Mike Rivera
Owner, Rivera Renovations
"I was skeptical about AI for scheduling our crew rotations on multi-site commercial builds, but after implementation, we're saving 12 hours weekly on coordinating steel framing deliveries. No more manual texts during lunch breaks—it's integrated right into our job board, and we've picked up 15% more gigs this quarter without overtime costs."
Sarah Chen
Project Manager, Urban Builds Co.
"Our estimators used to juggle three calendars for quotes on large-scale flooring installations in warehouses. This custom setup cut that chaos, letting us close deals 20% faster during peak industrial season. Honestly, it's transformed how we handle epoxy coating bids without adding staff, saving us thousands in labor."
Tom Hargrove
Operations Lead, Hargrove Home Improvements
Simple 3-Step Process
Discovery and Mapping
We start by shadowing your team on-site, understanding pain points like rescheduling around material deliveries. No cookie-cutter audits—just a blueprint of your unique renovation flow.
Custom Build and Integration
Our engineers code your AI scheduler from scratch, linking it to your CRM and field tools. Think of it as laying a solid foundation: robust, scalable, and ready for growth without the cracks.
Testing and Launch
We simulate real scenarios—like a sudden rain delay on a deck project—then roll it out with training. Your team hits the ground running, with ongoing tweaks to keep it sharp as your tools.
Why We're Different
What's Included
Common Questions
How does this automation handle last-minute changes like material delays?
You're probably thinking about those curveballs in renovation work. Our AI system is built to adapt— it pulls in real-time data from your suppliers and weather feeds to flag issues early. If a tile shipment is late, it automatically suggests reschedules, notifies clients, and reshuffles your crew's calendar. We've seen contractors avoid 70% of delay-related reschedules this way. It's all custom-coded to your workflow, so it learns your tolerances, like prioritizing interior work during rain. Setup takes about two weeks, and we include training to make it second nature for your team.
Will this integrate with my existing tools like Procore or Jobber?
Absolutely, and that's where we shine. Unlike plug-and-play apps that glitch with construction software, we engineer deep, two-way integrations. For Procore users, your AI scheduler syncs job phases directly, auto-populating appointment slots based on milestones like framing completion. With Jobber, it handles invoicing ties for scheduled estimates. We map it during discovery, ensuring no data silos. One renovation firm cut manual entries by 90%, saving hours on paperwork. It's secure, scalable, and yours to own—no more juggling disconnected tools.
What's the ROI timeline for this scheduling automation?
Let's be honest: you need quick wins in a ROI-driven industry like renovations. Most clients see payback within 1-3 months through time savings alone—think 15 hours/week reclaimed at $50/hour labor cost, that's $3,000 monthly. Add reduced no-shows (40% drop) and faster job starts, and it compounds. We track metrics like appointments booked per day and efficiency gains via your dashboard. For a mid-sized contractor, it's often 5x ROI in year one. We build it custom, so it scales with your growth, from small flips to large additions.
Is this system secure for handling client and site data?
Security is non-negotiable in construction, where you're dealing with home addresses and project blueprints. We use enterprise-grade encryption and comply with standards like GDPR and CCPA, plus construction-specific protocols for sensitive info. Data stays in your owned system, not rented clouds prone to breaches. Access controls limit views—foremen see schedules, not full client details. We've audited it for 100+ firms, with zero incidents. Think of it as a locked tool trailer: tough, reliable, and field-tested against daily rigors.
Can it handle scheduling for multiple crews across job sites?
Yes, and we tailor it for the chaos of multi-site renovations. The AI optimizes across locations, factoring in travel time between a kitchen gut in the suburbs and a deck build downtown. It assigns based on skills—like electrician for wiring jobs—and buffers for traffic. One client with three crews reported 25% better utilization, cutting idle time. We include geo-fencing for check-ins, so updates happen on the go. It's not a one-size-fits-all calendar; it's custom-built to keep your operations humming like a well-oiled excavator.
How much customization is involved, and what's the cost?
Every build is 100% tailored—no templates here. We start with your specifics: how many sites, crew sizes, typical job types like baths or full rehabs. Pricing starts at $15K for a core system, scaling with complexity, but it's a one-time investment versus ongoing subs. Expect 4-6 weeks from kickoff to live, with phased rollout. The value? Quantifiable savings: one contractor offset costs in two months via 20 hours/week freed up. We provide a detailed ROI projection upfront, ensuring it aligns with your practical, bottom-line focus.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.