Stop Missing Candidate Inquiries After Hours Deploy 24/7 AI Support That Captures Every Lead

How does the chatbot handle complex recruitment queries?

Our custom AI is trained on your agency's specific data, including past requisitions, skill matrices, and client feedback. It can parse resumes for key qualifications, provide salary benchmarks from your database, and even suggest matching candidates. For anything nuanced, like negotiation tactics, it intelligently escalates to your team with a complete interaction summary. This ensures 85% of routine queries are resolved without human intervention, while preserving the expert touch clients expect. We've seen agencies reduce response times by 70%, directly impacting placement speed.

Yes, we specialize in deep, bidirectional integrations with popular ATS systems. The chatbot pulls real-time data for availability checks and pushes qualified leads directly into your pipeline, eliminating manual entry. Unlike plug-and-play tools, our custom APIs handle edge cases, such as syncing custom fields for niche roles in finance or tech. Setup typically takes 2-4 weeks, with ongoing support to adapt as your workflows evolve. This creates a unified system, reducing errors by 40% and freeing your team for high-value tasks.

What about data privacy for candidate information?

Security is paramount in recruitment. We build with enterprise-grade encryption and comply with GDPR, CCPA, and industry standards like those from the Recruiting Association. The AI processes data on your secure infrastructure, with access controls tailored to your policies. No third-party subscriptions mean you retain full control and ownership. In one deployment, an agency handled a sensitive executive search without a single breach, maintaining client trust while scaling operations.

How much customization is involved, and what's the timeline?

Every chatbot is 100% custom-built to mirror your agency's processes—no templates. We start with a deep dive into your workflows, then develop and test iteratively. Timelines range from 4-8 weeks for full deployment, depending on complexity like multi-language support for global hires. Post-launch, we provide optimization for the first 30 days. Agencies report immediate wins, like a 25% uptick in lead capture within the first month, making the investment pay off quickly.

Can it scale as our agency grows?

Absolutely. Our architecture is designed for scalability, handling increased volume during hiring surges without performance dips. As you add clients or expand services, the system adapts via modular updates—think adding voice capabilities or advanced analytics. Unlike rigid SaaS tools, this owned asset grows with you, supporting from 10 to 500+ daily interactions. One partner scaled from regional to national placements, seeing no downtime and a 35% efficiency gain.

What's the difference from off-the-shelf chatbots like Intercom?

Off-the-shelf options are generic and limited by their platforms, often failing at recruitment specifics like interpreting vague job descriptions or ensuring compliance. We build production-ready systems with advanced frameworks, offering true customization and ownership. No ongoing subscriptions beyond maintenance; you own the code. This means deeper integrations and higher accuracy—our bots resolve 78% of queries autonomously, compared to 50% for standard tools, directly enhancing your client relationships.