Stop Wasting Hours on Manual Email Chases for Your Next Big Gig Custom Marketing Automation Built Just for You
Imagine saving 15+ hours a week on repetitive tasks like following up on catering inquiries or personalizing event proposals—while boosting your bookings by 30% through smarter, automated outreach.
Join 250+ businesses with streamlined operations and real ROI
The "Event Overload" Problem
Chasing Wedding and Corporate Event Leads Through Scattered Reservation Inquiries and Follow-Up Calls
Manually Customizing Banquet Proposals for Every Wedding Reception or Corporate Gala
Struggling to Re-engage Past Clients for Holiday Buffet and Plated Dinner Surges
Wasting Time Segmenting Guest Lists for Post-Event Thank-Yous Based on Dietary Preferences
Dealing with Inconsistent Follow-Ups During Peak Wedding Season Chaos
Overlooking Repeat Business from One-Off Event Planners for Future Cocktail Receptions
Your Custom Marketing Engine, Tailored to Catering Realities
We've powered marketing for over 50 food service pros, turning chaotic client hunts into smooth, automated wins.
Why Choose Us
Let's be honest, running a catering company means you're always one event away from overload. You're probably thinking, 'How do I keep the leads coming without drowning in emails?' At AIQ Labs, we build marketing automation from scratch, molded to your workflow. No cookie-cutter templates—just a system that knows your menu specials, event calendars, and client quirks. We integrate it seamlessly with your booking tools, so personalized invites for summer barbecues or corporate luncheons go out automatically. It's like having an extra marketer who never sleeps, saving you hours while keeping that customer experience top-notch.
What Makes Us Different:
Unlock Time and Revenue Without the Hassle
Slash 15-20 Hours Weekly on Manual Outreach
Slash 15-20 Hours Weekly on Manual Outreach: Imagine ditching late nights drafting emails for bridal shower leads—instead, automate sends with tailored pitches pulling from their headcount and BBQ vs. fine-dining prefs. Reclaim time for sourcing fresh ingredients, hitting ROI in two months with $5K labor savings on just 10 events.
Boost Bookings by 25-35% with Smart Personalization
Boost Bookings by 25-35% with Smart Personalization: Generic emails flop in the catering game. Our AI generates invites that hit home, like auto-suggesting dairy-free hors d'oeuvres for a client's allergy profile. Clients respond fast, driving 12 more confirmed galas or luncheons per quarter—partners see it in their booking calendars.
Cut Costs by Owning Your System, Not Renting Tools
Cut Costs by Owning Your System, Not Renting Tools: Skip the endless subs. Get a custom build you own, syncing with your catering POS for inventory tracking and CRM for client allergies—all for under $2K setup vs. $500/month rivals. Your team shifts to menu innovation over admin, unlocking 4x productivity in six months with streamlined order fulfillment.
What Clients Say
"Before AIQ, I was buried in my inbox chasing leads for 20th-anniversary cocktail parties—easily 25 hours a week gone. Now, automation nails the follow-ups with personalized menu recs, landing us three extra corporate luncheons last quarter worth $15K. It's like hiring a virtual event coordinator without the overtime."
Maria Gonzalez
Owner, Savory Events Catering in Chicago
"We used to hustle customizing plated dinner proposals for 50 summer weddings—18 hours weekly down the drain. This system auto-pulls from our signature apps and entrees database, spitting them out in seconds. Saved those hours for vendor coordination, and our repeat holiday catering clients spiked 28% this year—total lifesaver during rush."
David Chen
Operations Manager, Elite Palate Caterers in San Francisco
"Automation might sound high-tech, but for us, it's straightforward magic. It synced our catering calendar with client prefs in a day—no more forgetting to ping past groups for Thanksgiving buffets. We hit ROI in week four, booking two galas that pulled in $8K and freed up our team for on-site tastings instead of desk work."
Sarah Patel
Marketing Coordinator, Feast & Fête Catering in Austin
Simple 3-Step Process
Map Your Catering Chaos
We chat about your workflow—event inquiries, client prefs, peak seasons. No fluff, just pinpointing where time leaks, like manual RSVPs or forgotten follow-ups.
Design Your Bespoke Automation
Using your inputs, we craft the AI backbone: auto-emails for bar mitzvahs, segmented lists for corporate clients. It's custom, fitting like a well-tailored apron—no off-the-shelf fit.
Launch and Optimize for Wins
We deploy, test with real scenarios like a sample gala promo, then tweak based on results. You get a dashboard to watch leads flow, ensuring smooth ops and those efficiency gains.
Why We're Different
What's Included
Common Questions
How does this automation handle peak seasons like wedding rushes?
Peak times are brutal in catering—think back-to-back events leaving no room for marketing. Our custom system ramps up automatically: it detects busy calendars from your booking tool and shifts to low-touch modes, like pre-scheduled drip campaigns for off-peak leads. For instance, during summer wedding season, it can nurture inquiries with timed follow-ups without you lifting a finger. We've seen clients save 12 hours weekly this way, focusing on execution instead. Setup includes training your AI on historical data, so it learns patterns like Friday night surges. It's all owned by you, scaling effortlessly—no extra fees for volume.
Will this integrate with my existing catering management software?
Absolutely, integration is our bread and butter. If you're using something like CaterTrax or Tripleseat, we build two-way APIs to pull event details directly into your marketing flow. No more manual exports—client allergies or headcounts auto-populate in personalized emails. Let's say a corporate client books a lunch; the system instantly triggers a follow-up with tailored add-ons like dessert upgrades. This cuts errors and speeds things up, with setup taking just 2-3 weeks. We've done this for dozens of SMB caterers, ensuring it fits your workflow without disrupting daily ops. You're in control, owning the connections.
What's the ROI timeline for a mid-sized catering business?
You're probably thinking ROI sounds promising but vague—fair point. For a company handling 20-50 events quarterly, we target payback in 2-4 months. Break it down: setup costs $3K-$7K, but you save $1.5K monthly on manual labor alone (that's 15 hours at $25/hour for your team). Add 20% more bookings from automated nurturing—say $10K in new revenue from weddings or galas. Real example: one client hit breakeven in seven weeks after automating proposal sends. We provide a custom projection during consult, based on your numbers, tracking metrics like conversion rates to prove it out. It's not hype; it's measurable efficiency.
Can I still add that personal touch to automated campaigns?
Personalization is key in catering—clients remember the details, like that custom cake request. Our AI enhances your touch, not replaces it. It generates drafts using your voice (pulled from past emails), suggesting tweaks like 'Based on your last event, how about our signature paella?' You review and approve high-value ones, while routine ones send solo. This way, you keep the warmth that builds loyalty, without the grunt work. One caterer told us it felt like having a junior marketer who gets their style. We train it on your data for authenticity, ensuring every outreach feels bespoke, boosting response rates by 40% in tests.
How secure is the client data in your system?
Security matters, especially with sensitive event details like guest lists or budgets. We build with enterprise-grade encryption and compliance in mind—GDPR, CCPA ready from day one. Data stays in your owned system, not cloud rentals prone to breaches. Features include role-based access, so only your team sees catering specifics. We've audited for food service clients handling VIP events, adding extras like audit logs for every email send. No shared servers; it's isolated to your needs. If a breach attempt happens (rare), automated alerts kick in. Bottom line: peace of mind, so you focus on flawless service, not worries.
Do you offer ongoing support after launch?
Yes, we're partners, not just builders. Post-launch, you get 3 months of hands-on support—weekly check-ins to refine automations, like tweaking for new menu items. After that, optional maintenance at $500/month covers updates and monitoring. Think of it as oil changes for your marketing engine. Clients love it; one adjusted their holiday campaign mid-season with our help, adding 15% more bookings. We train your team too, with simple docs and a hotline for quick fixes. It's designed to run itself, but we're always a call away to keep efficiencies humming.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.