Stop Wasting Hours on Manual Prospecting Automate Your Outreach to Close More Deals
Reclaim 20+ hours per week from repetitive lead chasing, turning your team's focus to high-value showings and negotiations while boosting conversion rates by 30% in the first quarter.
Join 150+ real estate firms with doubled pipeline efficiency
The "Outreach Overload" Problem
Agents bogged down by crafting individual emails for scattered leads from MLS listings and IDX feeds
Missed follow-ups on hot buyer inquiries during peak open house seasons, leading to lost escrows on high-demand residential properties
Inconsistent messaging across a team chasing the same developer contacts for mixed-use development projects
Wasted time researching property preferences like square footage and zoning for unqualified investor prospects in multifamily acquisitions
Low response rates from generic pitches to commercial leasing opportunities in office and retail spaces
Struggling to scale outreach for luxury condo flips and REO properties during market booms without burning out your sales team
Our Custom AI Outreach Engine Transforms Your Sales Pipeline
With over a decade in real estate tech integrations, we've streamlined outreach for agencies like yours, delivering enterprise-grade systems that adapt to fluctuating markets.
Why Choose Us
We build a tailored AI system that scans your CRM for leads from recent comps and open houses, then crafts hyper-personalized emails referencing specific property features. No more copy-paste drudgery. It's like having a virtual assistant who knows every listing inside out, automating the grunt work so your agents seal deals faster. Integrated directly with your MLS feed, it prioritizes high-potential contacts—like first-time buyers eyeing starter homes—ensuring every message lands with precision.
What Makes Us Different:
Unlock Quantifiable Gains in Your Agency's Performance
Save 15-20 Hours Weekly on Prospecting
Save 15-20 Hours Weekly on Prospecting: Agents no longer sift through lead lists manually from MLS and Zillow sources. Our system auto-generates outreach for 200+ prospects per agent, slashing time on cold emails by 75%. That's more hours for client meetings, property tours, and closing escrows, directly boosting your quarterly commissions by an average of 22% as seen in our client benchmarks.
Achieve 35% Higher Response Rates
Achieve 35% Higher Response Rates: Personalized pitches tailored to neighborhood trends, comps analysis, and buyer profiles for single-family homes convert better. Agencies see ROI within 2-3 months, with one client reporting a 40% uptick in scheduled viewings from automated sequences that reference recent comparable sales and market shifts in median home prices.
Scale Outreach Without Adding Headcount
Scale Outreach Without Adding Headcount: Handle seasonal surges—like spring selling frenzies for vacation rentals—effortlessly. Our custom build supports unlimited leads from CRM integrations like Salesforce, reducing per-lead costs by 50% and allowing your team to focus on high-ROI activities like nurturing repeat clients through referral networks.
What Clients Say
"Before AIQ Labs, my agents were spending afternoons just personalizing emails for investor leads on multifamily properties. Now, the system pulls comps from our MLS integration and drafts messages in seconds, incorporating zoning details. We've closed three extra commercial deals this quarter worth over $2.5M, and it's saved us about 18 hours a week across the team."
Sarah Jenkins
Managing Broker, Urban Realty Partners
"We were drowning in follow-ups after open houses for waterfront listings. This automation handles the drip campaigns perfectly, referencing buyer notes from showings and local market absorption rates. Response rates jumped from 12% to 28% in two months, and our pipeline's fuller without hiring more staff—leading to 15 additional escrows closed."
Mike Rivera
Sales Director, Coastal Properties Group
"Customizing outreach for luxury listings in gated communities used to take days of research on HOA fees and amenities. AIQ's tool integrates our CRM seamlessly and generates spot-on emails with personalized property matches. It's like adding a junior agent who never sleeps—we've seen a 25% boost in high-end conversions since rollout, with two $1M+ sales in the first quarter."
Elena Vasquez
Principal, Elite Estates Agency
Simple 3-Step Process
Discovery and Mapping
We audit your current outreach processes, from MLS integrations to agent workflows, identifying bottlenecks like manual lead scoring. This ensures the system fits your agency's unique rhythm.
Custom AI Build and Integration
Our engineers code a bespoke engine using your data sources, training it on real estate specifics like property types and market trends. Testing happens in a sandbox mirroring your operations.
Deployment and Optimization
We roll out with full training for your team, then monitor performance metrics like open rates. Ongoing tweaks based on your feedback keep it sharp as market conditions evolve.
Why We're Different
What's Included
Common Questions
How does this automation integrate with our existing MLS and CRM systems?
We start by mapping your specific setup—whether it's CoreLogic MLS or your go-to CRM like Follow Up Boss. Our custom API integrations pull lead data in real-time, eliminating manual exports. For instance, when a new listing hits the MLS, the AI auto-generates outreach to matching buyer profiles in your CRM. This creates a unified workflow, reducing errors by 90% and ensuring nothing falls through the cracks during busy seasons. We've done this for agencies with hybrid systems, and setup typically takes 2-4 weeks with minimal disruption.
What kind of time savings can a mid-sized real estate agency expect?
Based on our deployments, agencies save 15-25 hours per week per agent on outreach tasks. Think of it: Instead of spending mornings researching investor interests in commercial spaces, your team gets AI-drafted emails ready to send. One client, a 20-agent firm, reclaimed 400 hours monthly, redirecting efforts to on-site showings that increased closings by 28%. ROI kicks in fast—often within the first month—as efficiency gains compound into more deals without added headcount.
Is the system customizable for different property types like residential and commercial?
Absolutely, we tailor it to your portfolio. For residential, it personalizes based on neighborhood comps and family buyer signals; for commercial, it factors in lease rates and zoning data. We train the AI on your past deals to differentiate—say, highlighting cap rates for investors versus school districts for homeowners. This specificity boosts response rates by 30-40%, as seen in our work with mixed-use agencies. It's not a rigid template; we build it around your exact workflows.
How do you ensure compliance with real estate regulations in outreach?
Compliance is core to our builds. We embed Do Not Call list checks, TCPA adherence for SMS, and CAN-SPAM rules for emails, all automated. For real estate specifics, messages include opt-out links and avoid unsubstantiated claims about properties. Our system flags any risky language during generation. Agencies we've partnered with report zero compliance issues post-implementation, even in regulated markets like California, because we design with legal reviews in mind from day one.
What happens after deployment— is there ongoing support?
Post-launch, we provide 30 days of hands-on optimization, monitoring metrics like open rates on your first 1,000 outreaches. Then, it's quarterly reviews to tweak based on market shifts, like adjusting for rising interest rates. You own the system, so your team can maintain it, but our support team is available for updates—think adding new channels or refining AI models. Clients appreciate this partnership approach; one agency called it 'like having an in-house dev team without the salary.'
Can this scale if our agency grows or lead volume spikes?
Yes, our architecture is built for growth. It handles 10x volume surges—perfect for spring market rushes—without slowing down. We use cloud-based scaling, so as your listings expand from 50 to 500 monthly, the AI adapts seamlessly. A growing firm we worked with scaled from 100 to 800 leads weekly, maintaining 95% uptime and seeing no dip in personalization quality. It's designed as a digital asset you own, evolving with your business.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.