Stop Losing Students to Inefficient Scheduling and Fragmented Member Tracking Build a Custom AI System That Grows Your Dojo Without the Chaos
Imagine ditching the subscription mess of multiple apps for class bookings, belt progressions, and attendance—saving you 15+ hours a week while boosting retention by 30%.
Join 150+ businesses with seamless, scalable operations
The "Dojo Overload" Problem
Manual class scheduling that leads to overbooked gi mats and frustrated families missing out on family self-defense nights
Disjointed student tracking causing missed belt promotions and retention slips during peak progression cycles
Inaccurate attendance logs making it hard to spot students at risk of quitting after inconsistent yoga or kickboxing sessions
Fragmented payment systems delaying fees for private training sessions and eroding trust with parents of junior athletes
Overwhelming admin tasks pulling instructors away from teaching core techniques like proper stance or breathing drills
Scaling challenges as enrollment grows, like clashing tournament schedules with group fitness class blocks
Custom AI Software Built for Your Martial Arts School's Growth
We've powered 50+ fitness operations, including dojos that tripled enrollment without adding staff.
Why Choose Us
Let's be honest, running a martial arts school feels like sparring with endless admin hurdles. You're probably thinking, 'How do I keep the focus on teaching discipline and technique while handling growth?' At AIQ Labs, we build custom AI systems tailored to your dojo's needs. No more juggling apps for scheduling, progress tracking, and payments. We create a unified platform that automates rosters like a well-drilled kata, predicts student drop-offs with AI insights, and scales effortlessly as you add classes or locations. It's enterprise-ready from day one, handling 100 students or 1,000 without bottlenecks. Here's the thing: this isn't off-the-shelf software—it's your owned asset, designed to evolve with your school's journey toward black belt excellence.
What Makes Us Different:
Unlock Unlimited Growth for Your Dojo
Effortless Scaling Without Bottlenecks
Effortless Scaling Without Bottlenecks: As your enrollment surges—like adding junior taekwondo classes or adult yoga flows—our system handles it all, syncing with tournament calendars to avoid overlaps. No more crashing schedules during peak seasons like summer bootcamps. We've seen schools grow from 50 to 300 students in under a year, maintaining smooth operations and <span class="gradient">cutting admin time by 40%</span> through automated capacity planning.
Boost Retention Through Smart Insights
Boost Retention Through Smart Insights: AI analyzes attendance and progress data—like form mastery in sparring or flexibility gains in wellness sessions—to flag at-risk students early, just like spotting an opening in a sparring match. Send personalized nudges for missed classes via app notifications, and watch retention climb within months. One dojo reported <span class="gradient">25% fewer dropouts</span> in the first quarter after implementing targeted re-engagement campaigns.
Streamline Operations for More Teaching Time
Streamline Operations for More Teaching Time: Automate belt testing schedules, progress reports, and family communications for events like parent-child workshops, freeing instructors to focus on perfecting forms and mindfulness drills. It's like having an extra black belt on staff for admin. Schools using our systems reclaim <span class="gradient">20 hours weekly</span>, channeling energy back into student development and class innovation over the next semester.
What Clients Say
""Before AIQ, our dojo was buried in spreadsheets for class rosters and payments—families kept complaining about mix-ups in our kids' karate schedules. Now, everything's automated, and we've added two new adult kickboxing classes without hiring extra help. Enrollment's up 35% in six months, and instructors actually have time to focus on technique drills again.""
Mike Tanaka
Head Instructor, Dragon Fist Martial Arts Dojo in Seattle
""Scaling to a second location was a nightmare with our old tools; schedules clashed constantly between Muay Thai tournaments and evening group fitness. AIQ built us a custom system that syncs everything—attendance, belt progress, even tournament prep reminders. Retention improved because we catch skips early with AI alerts, and it's saved us thousands in software fees over the past year.""
Sarah Lopez
Owner and Lead Coach, Apex Kickboxing Academy in Austin, TX
""I was skeptical about custom software, but after a smooth three-month implementation, our student tracking is spot-on for yoga certifications and jiu-jitsu promotions. AI predicts who needs a nudge for belt tests via email, and payments flow without errors for our family wellness packages. We've grown from 80 to 150 members this year, no chaos—it's like the system knows our dojo's flow better than we do.""
Raj Patel
Founder and Master Instructor, Unity Dojo Wellness Center in Chicago
Simple 3-Step Process
Discovery and Planning
We dive into your dojo's daily flow—scheduling katas, tracking gi sizes, handling family sign-ups—to map out a scalable blueprint. No guesswork; it's tailored to your growth goals.
Custom Build and Integration
Our engineers craft your AI-powered system, weaving in automations for attendance and personalized training paths. We integrate with your existing tools, ensuring it feels like a natural extension of your operations.
Launch, Train, and Scale
We roll it out smoothly, train your team on features like AI retention alerts, and monitor for seamless growth. As your school expands, we refine it—enterprise-ready from the start.
Why We're Different
What's Included
Common Questions
How does custom software help with student retention in a martial arts school?
Retention is huge in dojos—families drop out over small frustrations like missed promotions or scheduling hassles. Our custom AI system tracks attendance patterns and flags students who've missed three sessions, sending automated, personalized reminders like 'Hey, ready to crush that next belt test?' We've helped schools boost retention by 25% in months. It's scalable too; as you grow to multiple classes, the AI learns your patterns, predicting churn before it happens. No generic alerts—these are tailored to martial arts journeys, keeping discipline high and dojos full. Plus, it integrates with your CRM, creating a single view of each student's progress, so instructors focus on teaching, not chasing data.
What makes this different from off-the-shelf gym management apps?
You're probably thinking, 'I've tried Mindbody or Zen Planner—why switch?' Here's the thing: those apps are built for broad gyms, not the nuance of martial arts like belt systems or technique tracking. We craft yours from the ground up, ditching subscription chaos for one owned platform. It scales without limits—no hitting user caps mid-growth spurt. For example, automate gi inventory tied to student sizes, or AI-schedule private lessons around group classes. Schools we've worked with cut costs by 60% on tools and handle 2x enrollment seamlessly. It's enterprise architecture for SMB dojos, ensuring no bottlenecks as you expand.
How long does it take to build and launch the software?
Let's be honest, nobody wants a year-long project disrupting classes. For most martial arts schools, we deliver a MVP in 8-12 weeks, starting with core features like scheduling and tracking. We kick off with a deep dive into your operations—your class flows, peak hours, even seasonal tournaments. Then, iterative builds let you test as we go, like refining a kata. Full launch includes training for your team, so adoption is smooth. Post-launch, we monitor and tweak for growth. One dojo went live in 10 weeks and saw immediate wins in admin efficiency, proving it's built to scale fast without overwhelming your daily grind.
Can it handle growth if my school adds more locations?
Absolutely—scalability is our core focus. Imagine opening a second dojo; our system syncs everything centrally, from shared student records to unified scheduling. No redoing work; it's designed with enterprise architecture, handling unlimited users and data without slowdowns. We've powered fitness chains that grew from one site to five, automating cross-location attendance and payments. For martial arts, it even coordinates belt testing across branches. You're not locked into small-scale limits like with no-code tools. As enrollment hits new highs, the AI optimizes resources—like predicting mat needs—ensuring smooth operations. It's your growth partner, evolving as you do.
What about data security for student and family information?
Security is non-negotiable in fitness, especially with kids' data in martial arts schools. We build with top-tier encryption and compliance—think GDPR and family privacy standards—from the start. Your student profiles, payment details, and progress notes stay locked down, with role-based access so only instructors see what's needed. Unlike fragmented apps risking breaches, our unified system is a fortress. We've audited systems for wellness clients, preventing issues before they arise. Regular updates keep it ahead of threats, and we include audit logs for peace of mind. Families trust you more when operations feel secure, boosting that retention drive.
How do I know this will fit our specific martial arts style?
Every dojo's unique—karate's precision vs. jiu-jitsu's ground game. We customize everything to your style, starting with workshops to capture nuances like ranking systems or warm-up routines. Our AI adapts: for taekwondo, it tracks kicks per session; for MMA, it logs sparring intensity. No one-size-fits-all. We've tailored for various disciplines, helping a Brazilian jiu-jitsu academy automate roll tracking and promotions, cutting admin by half. It's scalable too, growing with your curriculum changes. You'll own a system that feels like it was built by a fellow sensei, enhancing member experience without generic fluff.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.