Stop Losing Hours Chasing Follow-Ups Automate Your Learner Engagement
We understand how frustrating it is to watch 20+ hours per week vanish into manual emails and tracking—time you could spend refining courses that drive real student outcomes. Our custom follow-up automation saves that time, boosts completion rates by 35%, and delivers scalable learning without the chaos.
Join 150+ businesses with automated workflows that enhance learner retention
The "Follow-Up Fatigue" Problem
Manual tracking of trainee progress in LMS platforms after virtual workshops leads to forgotten follow-ups and lost engagement in blended learning programs
Coordinators drowning in emails to remind participants about certification deadlines, pulling them from curriculum design
Inconsistent post-training surveys and feedback collection via disparate tools, resulting in gaps in improving scalable e-learning modules and curriculum efficacy
Struggling to nurture leads from open enrollment sessions with personalized reminders, causing drop-off in registrations
Overloaded admins handling repeat inquiries about access to course portals and digital materials, delaying focus on analyzing student-outcome metrics like skill retention rates
Fragmented data from multiple LMS platforms like Moodle and Canvas making it hard to automate timely interventions for at-risk learners in competency-based programs
Our Custom Follow-Up Automation Builds Engagement Into Your Workflow
With over 50 deployments in education and training, we've helped companies like yours turn chaotic follow-ups into seamless, outcome-driven systems.
Why Choose Us
You're not alone in feeling overwhelmed by the constant need to chase trainees through emails and calls. We've seen this before—coordinators spending evenings on spreadsheets instead of innovating. At AIQ Labs, we build tailored AI automations that integrate with your LMS, CRM, and email tools. Like a vigilant teaching assistant, our system monitors progress, sends personalized nudges, and escalates issues automatically. This isn't a one-size-fits-all template; it's custom-coded for your corporate training cycles, ensuring every follow-up supports scalable learning and measurable student outcomes.
What Makes Us Different:
Unlock Time Savings and ROI That Transform Your Training Programs
Save 20 Hours Weekly on Admin Drudgery
Save 20 Hours Weekly on Admin Drudgery: Picture your instructional designers spending afternoons refining interactive modules instead of chasing emails. Our automation integrates with your LMS to handle automated progress alerts and certification nudges, with clients like corporate universities reporting a 30% productivity boost—leading to 15% faster curriculum updates and elevated learner engagement scores within the first quarter.
Boost Completion Rates by 35% with Smart Nudges
Boost Completion Rates by 35% with Smart Nudges: Prevent learners from disengaging in online cohorts by having the system mimic a virtual tutor's vigilance—analyzing login patterns and quiz scores to trigger personalized video reminders. This delivers clear ROI: a mid-sized training firm saw 25% higher renewal rates for professional development certifications after implementing automated post-workshop interventions over six months.
Reduce Costs by 40% on Follow-Up Operations
Reduce Costs by 40% on Follow-Up Operations: Streamline manual tasks and eliminate redundant LMS subscriptions by consolidating into a single, customizable automation hub. This avoids the 'edtech sprawl' of multiple tools, allowing budget reallocation to AI-driven adaptive learning features—with one vocational school achieving visible ROI through 20% lower operational overhead in just three months.
What Clients Say
"Before AIQ Labs, our team was swamped with manual follow-up emails for our executive leadership workshops—clocking 15 hours weekly on tracking Moodle progress. Now, the automation delivers role-specific check-ins, like tailored resources for managers, pushing our compliance course completion to 92%. It's like an always-on instructional coach boosting our blended program retention."
Sarah Jenkins
Director of Professional Development, ExecuTrain Corporate Academy
"We were losing valuable insights because post-certification surveys in our Canvas LMS went unanswered 50% of the time after virtual sessions. AIQ Labs' system integrated seamlessly, automating reminders with direct links to course modules. Within the first quarter, response rates climbed to 78%, providing actionable feedback to enhance our e-learning pathways—no additional hires needed."
Mike Rivera
Learning Operations Manager, SkillForge Enterprise Training
"Automating follow-ups for our sales enablement series transformed our approach—it monitors quiz performance in the LMS and auto-schedules refresher webinars for underperformers. We saved around $12K in admin costs last year, with skills application accelerating; sales teams showed 18% better metrics just two months post-implementation."
Lisa Chen
Head of Learning & Development, Apex Sales Training Institute
Simple 3-Step Process
Discovery and Mapping
We dive into your current training workflows, identifying pain points like manual progress tracking. Together, we map out custom automation paths tailored to your student-outcome goals—no generic setups here.
Custom Build and Integration
Our engineers code your AI system from the ground up, connecting it to your LMS and tools. We test rigorously to ensure seamless follow-ups, like automated nudges for incomplete modules, ready for launch.
Deployment and Optimization
Go live with full support. We monitor performance, tweak based on real usage—like adjusting reminder timing for better engagement—and train your team for ongoing success.
Why We're Different
What's Included
Common Questions
How does this automation integrate with our existing LMS like Canvas or Blackboard?
We start by auditing your current setup to understand data flows in your LMS. Our custom builds use robust API integrations to pull trainee progress, enrollment data, and activity logs in real-time. For instance, we can automate follow-ups for incomplete assignments by triggering emails with personalized tips. Unlike off-the-shelf tools, we code two-way syncs so updates in your LMS instantly reflect in the automation— no manual exports needed. This has helped training firms reduce data silos, saving hours on reconciliation. Setup takes 2-4 weeks, with full testing to ensure zero disruptions during live sessions.
What kind of time savings can we expect for our training coordinators?
Based on our deployments, coordinators typically save 15-25 hours weekly. Think of manual tasks like chasing survey responses or reminding about deadlines—these vanish as AI handles segmentation and sending. One client, running monthly workshops, cut follow-up time from 18 hours to 3, reallocating to content creation. We quantify this during discovery with your workflow audit, projecting ROI like a 40% drop in admin costs. It's not just savings; it's redirecting energy to boost student outcomes, like higher completion rates through timely nudges.
Is this suitable for our mix of in-person and online corporate training programs?
Absolutely—our systems are designed for hybrid environments common in corporate training. We tailor automations to program types: for in-person workshops, it might send post-session material access reminders; for online, it tracks video views and prompts incomplete sections. We've built for clients with diverse formats, ensuring scalability across cohorts. Personalization draws from trainee profiles, like role-specific resources for managers vs. staff. This flexibility means one system handles your entire portfolio, reducing tool fragmentation and focusing on unified learner journeys.
How do you ensure the follow-ups feel personal and not robotic to trainees?
Personalization is core—we train the AI on your trainee data to craft messages that reference specifics, like "Based on your sales module progress, here's a quick refresher on negotiation tactics." It's like a thoughtful mentor, not spam. We avoid generic blasts by segmenting based on behavior, such as engagement scores or job roles. Clients report 50% higher open rates this way. During build, we collaborate on tone—empathetic and professional—to match your brand, with A/B testing to refine. This builds trust, encouraging better participation in scalable learning initiatives.
What metrics will we track to measure ROI on this automation?
We focus on education-specific KPIs: course completion rates, feedback response times, trainee retention, and engagement uplift. The dashboard provides real-time views, like hours saved per coordinator or cost per successful follow-up. For ROI, we calculate baselines during discovery—e.g., if manual follow-ups cost $5K monthly, automation might slash it to $2K while lifting completions by 30%. We include outcome metrics too, such as skill application rates post-training. Quarterly reviews help optimize, ensuring alignment with your goals for student success and program scalability.
Can we own and control the automation system long-term?
Yes, that's our edge—we deliver full ownership, not rented access. You get the source code, hosted on your preferred infrastructure, free from subscription traps. This means custom tweaks anytime, like adding new program types, without vendor lock-in. We've transitioned 40+ clients from tool chaos to owned assets, reducing annual costs by 60%. Support includes handover docs and optional maintenance, empowering your IT team. It's built for longevity, scaling with your business as trainee numbers grow.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.