For HVAC Contractors Juggling Service Calls and Admin Chaos

Stop Losing Billable Hours to Manual Scheduling and Paperwork Reclaim 25+ Hours Weekly with Custom AI Automation

HVAC teams waste up to 40 hours per week on repetitive tasks like dispatching techs and tracking refrigerant inventory. Our platform delivers 3x ROI in the first year by automating it all, freeing your crew to focus on installations and repairs that drive revenue.

Join 150+ businesses with 30% efficiency gains

Automate dispatch scheduling to cut response times by 50%

Streamline inventory tracking for zero stockouts on critical parts

Generate service reports instantly, saving 10 hours per tech weekly

The "Field Chaos" Problem

Dispatch delays from manual call routing, with average wait times of 15-20 minutes during peak summer hours for HVAC emergencies

Refrigerant and parts inventory mismatches causing emergency runs, such as last-minute R-410A shortages during AC breakdowns

Inaccurate maintenance logs leading to warranty disputes, like missed PM records voiding compressor warranties on heat pumps

Seasonal overloads overwhelming admin teams with paperwork, especially during spring HVAC tune-up rushes and fall furnace prep

Customer follow-up slips resulting in lost repeat service contracts, such as forgotten annual furnace filter replacements

Billing errors from handwritten timesheets delaying payments, often misrecording labor hours on plumbing or electrical jobs

Our Enterprise-Grade Growth Automation Platform

With over a decade building scalable systems for service pros, we've helped HVAC firms like yours eliminate bottlenecks and scale without hiring more admins.

Why Choose Us

We craft a unified AI platform tailored to HVAC operations, integrating your CRM, inventory software, and scheduling tools into one owned system. No more juggling apps. Think of it like upgrading from a leaky duct system to a fully sealed, high-efficiency network—air flows smoothly, no waste. Our approach starts with mapping your daily workflows, then deploys custom AI to automate dispatching, predict part needs, and track service history in real-time. This isn't off-the-shelf; it's production-ready architecture built to handle your growth from 5 trucks to 50.

What Makes Us Different:

Deep integration with tools like ServiceTitan or Housecall Pro for seamless data flow

AI-driven predictive maintenance alerts to prevent breakdowns before they hit

Custom dashboards showing real-time fleet status and job profitability

Quantifiable Gains for Your Bottom Line

Slash Admin Time by 25 Hours Per Week

Slash Admin Time by 25 Hours Per Week: Your office team spends hours routing calls for urgent AC leaks or furnace failures and updating service logs. Our AI handles it automatically, routing emergency repairs to the nearest NATE-certified tech based on GPS location and expertise in systems like Trane or Carrier units. This boosts productivity, letting admins focus on client relationships—key in home services where repeat business drives 70% of revenue, per ACCA benchmarks, with full integration in under 4 weeks.

Achieve 4x ROI Through Efficiency and Upsell Opportunities

Achieve 4x ROI Through Efficiency and Upsell Opportunities: Manual processes cost HVAC firms an average of $50K yearly in lost productivity from inefficient parts tracking and missed service windows. We automate predictive maintenance reminders and upsell prompts, like recommending evaporator coil cleaning after a routine AC tune-up. Clients see ROI within 3-6 months, with one partner reporting a 35% increase in annual maintenance contracts after implementation, reducing no-shows by 40%.

Scale Seamlessly Without Adding Headcount

Scale Seamlessly Without Adding Headcount: As your business grows from seasonal peaks like July AC surges to year-round smart thermostat installs, our platform adapts. It handles unlimited jobs, predicts peak loads using local weather APIs for heat index alerts, and ensures no bottlenecks in dispatching for boiler services or ductwork. Enterprise-grade design means you own the system—no subscription traps—positioning you for expansion while competitors scramble with outdated CRM tools.

What Clients Say

"Before AIQ Labs, our dispatchers were buried in calls during July heatwaves, delaying AC repair jobs by up to 45 minutes. Now, the AI routes everything instantly using real-time GPS, and we've cut overtime by 15 hours a week. Last summer, we handled 20% more central air installs without hiring extras—it's been a game-changer for our small crew of five techs."

Mike Rivera

Operations Manager, CoolBreeze HVAC Services, Phoenix, AZ

"We used to lose track of R-22 refrigerant inventory for legacy systems, leading to rushed parts runs from suppliers that ate into profits during peak season. Their system forecasts needs based on service history and upcoming weather data for humidity spikes. In the first quarter after rollout, stockouts dropped to zero, and we're saving about $2,000 monthly on emergency orders for capacitors and coils. Feels like having an extra tech on payroll without the cost or training hassle."

Sarah Thompson

Owner, Precision Air Systems, Denver, CO

"Billing was a nightmare with handwritten timesheets for multi-hour furnace installs—errors cost us thousands in client disputes over labor charges. The automation pulls times and materials directly from mobile apps, generating invoices on-site via QuickBooks integration. We got paid faster, improving cash flow by 25% and reducing AR aging from 45 to 20 days. Implemented in two months, and our techs love not chasing paperwork between jobs in attics or crawlspaces anymore."

Tom Ellis

General Manager, Elite Comfort Solutions, Atlanta, GA

Simple 3-Step Process

Step 1

Discovery and Workflow Mapping

We audit your current HVAC operations, from call intake to post-service follow-ups, identifying exact pain points like dispatch bottlenecks during peak seasons.

Step 2

Custom AI Build and Integration

Our engineers construct your tailored platform, weaving in AI for predictive dispatching and inventory, tested rigorously to ensure it handles real-world service chaos.

Step 3

Deployment, Training, and Optimization

Roll out the system with hands-on training for your team, then monitor and tweak for peak performance, scaling as your business grows through busy seasons.

Why We're Different

We build from scratch with advanced code, not fragile no-code hacks, ensuring your HVAC platform withstands high-volume service surges without crashing.

True ownership model eliminates subscription dependencies, giving you a valuable asset that appreciates as your business scales, unlike rented tools that cap your growth.

Deep industry knowledge means we anticipate HVAC-specific needs, like EPA compliance tracking, avoiding generic solutions that ignore refrigerant regulations.

Production-ready architecture handles enterprise loads, proven in our own SaaS builds, so you won't outgrow the system during expansion phases.

Focus on quantifiable ROI with built-in analytics, tracking metrics like billable hours saved—our clients see results in weeks, not years.

End-to-end integration creates a single source of truth, preventing data silos that plague multi-tool setups in field services.

Expert team of AI engineers, not just consultants, delivers robust systems with two-way APIs for flawless sync between your CRM and inventory.

Scalable by design, supporting from solo techs to fleets of 100+, without performance dips during peak demand like summer AC rushes.

Proven track record in regulated industries, incorporating HVAC compliance like duct sealing standards directly into automations.

Client-centric approach prioritizes relationship-building tools, automating admin so you nurture long-term client ties essential to home services.

What's Included

AI-powered dispatch optimizer that assigns jobs by tech location, expertise, and urgency for 50% faster response times

Predictive inventory management forecasting parts like compressors based on historical repairs and weather patterns

Automated service history logging with photo uploads and EPA-compliant refrigerant tracking

Real-time job profitability dashboards showing margins per install or repair

Customer portal for self-scheduling maintenance visits, reducing inbound calls by 40%

Voice-activated AI assistant for techs in the field to update job status hands-free

Integrated billing automation pulling timesheets into invoices with one-click approvals

Seasonal demand forecasting to staff up proactively for heatwave surges

Compliance reporting generator for annual audits on refrigerant usage and certifications

Upsell recommendation engine suggesting add-ons like air purifiers during service calls

Fleet tracking integration with GPS for optimized routing and fuel savings

Custom alerts for warranty expirations to capture repeat business automatically

Common Questions

How does this platform integrate with my existing HVAC software like ServiceTitan?

We specialize in deep, two-way integrations that go beyond basic APIs. For ServiceTitan users, our team maps your workflows and builds custom connectors to sync dispatching, inventory, and billing in real-time. No more double-entry—data flows seamlessly, reducing errors by 90%. We've done this for dozens of contractors, ensuring compliance with industry standards like those from ACCA. Setup takes 4-6 weeks, with minimal downtime, and we provide ongoing support to handle updates.

What kind of time savings can I expect for my HVAC team?

Based on our benchmarks with similar firms, you'll reclaim 20-30 hours weekly per admin by automating scheduling, logging, and follow-ups. Techs save 5-10 hours on paperwork, focusing on billable work like furnace installs. One client cut dispatch time from 2 hours to 15 minutes per day. These gains compound to a 25% productivity boost, directly impacting your revenue during peak seasons without adding staff.

Is the system scalable if my business grows to more trucks and jobs?

Absolutely—our enterprise-grade architecture is designed for unlimited scale. It handles everything from 5 to 500 daily service calls without slowing down, using cloud-based AI that auto-scales with demand. We've built systems for contractors expanding into new regions, incorporating features like multi-location inventory. You own the platform, so it evolves with your growth, avoiding the limits of off-the-shelf tools that force costly upgrades.

How do you ensure compliance with HVAC regulations like refrigerant handling?

Compliance is baked in from the start. Our AI tracks refrigerant usage per job, generates reports for EPA logs, and flags certifications expiring soon. We customize based on your operations, integrating with tools like Refrigerant Tracker. Clients in regulated states report zero audit issues post-implementation. Our engineers stay current on ACCA and ASHRAE standards, ensuring your automations meet or exceed requirements while saving you hours on manual reporting.

What's the ROI timeline for implementing this automation?

Most HVAC partners see positive ROI within 3-6 months, with full payback in the first year. For a mid-sized firm, expect $40K-$60K annual savings from reduced admin and errors, plus 15-20% revenue uplift from faster service and upsells. We provide a custom projection during consultation, based on your current setup. Track it via built-in KPIs—our proven track record shows 3-4x returns, turning automation into a profit center rather than a cost.

Do I need an IT team to maintain the platform?

No— we design for simplicity, with intuitive dashboards your team can manage without coding. Updates and monitoring are handled by our support engineers, included in the ownership model. For HVAC pros, this means focusing on services, not servers. If issues arise, like during a busy install season, our 24/7 helpdesk resolves them in hours. We've empowered non-tech-savvy owners to run complex systems independently.

Ready to Get Started?

Book your free consultation and discover how we can transform your business with AI.

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