Stop Losing Hours to Manual Invoice Entry After Every Tow Automate Your AP with Custom AI Built for Towing Realities
Towing firms waste 25-40 hours weekly on paperwork, delaying payments and cash flow. Our tailored AI cuts that by 70%, ensuring every invoice from fuel receipts to client settlements processes flawlessly in your workflow.
Join 150+ businesses with streamlined AP and faster payouts
The "Towing Invoice Chaos" Problem
Scattered Paperwork from Roadside Tow Jobs and Emergency Breakdown Responses
Delayed Payments Due to Manual Data Entry Errors
Inconsistent Tracking of Fuel Consumption and Odometer-Based Mileage Expenses for Tow Trucks
Approval Bottlenecks During Peak Breakdown Seasons
Integration Gaps with Dispatch and Accounting Software
Integration Gaps Between Tow Dispatch Systems and Automotive Accounting Software
Your Custom Invoice Engine: Built from the Ground Up for Towing Operations
With over a decade engineering AI for fleet-based industries, we've streamlined AP for towing fleets processing 500+ jobs monthly—delivering enterprise-grade reliability without the subscription traps.
Why Choose Us
Generic invoice tools buckle under the unpredictability of towing—sudden breakdowns, variable mileage, urgent vendor needs. We craft a bespoke AI system that ingests invoices directly from your mobile dispatch apps, auto-extracts data like hook-up fees and impound charges, and routes approvals via your exact hierarchy. No more chasing lost receipts in the cab of your truck. This unified platform replaces fragmented apps, creating a single, owned asset that scales with your fleet's growth. Like upgrading from a rusty winch to a hydraulic powerhouse, our solution pulls your AP into high gear.
What Makes Us Different:
Unlock Efficiency Gains Tailored to Your Towing Workflow
Faster Cash Flow from Quicker Payouts
Faster Cash Flow from Quicker Payouts: Our AI processes tow invoices 3x faster than manual methods, reducing days sales outstanding by 15-20 days for insurance claims on vehicle recoveries. Towing companies see immediate relief in vendor relations, with 92% reporting smoother payments for auto parts and diesel fuel within the first quarter, enabling faster restocking of tow truck supplies.
Error Reduction in High-Volume Scenarios
Error Reduction in High-Volume Scenarios: Manual entry leads to 12% error rates in tow mileage and hook-up fees—our system achieves 99% accuracy by cross-verifying against GPS logs from tow trucks and digital service tickets. This cuts disputes with auto insurers and stranded motorists, saving towing firms up to $5,000 annually in rework and claim denials.
Scalable Operations Without Added Headcount
Scalable Operations Without Added Headcount: As your tow fleet expands with more heavy-duty wreckers, our custom AI handles 2x the invoice volume without extra staff. Benchmark: Firms using our solutions report 40% less time on admin for job costing, freeing drivers for more cross-country hauls and boosting revenue per tow truck by 18% through optimized routing.
What Clients Say
"Before AIQ, our team spent evenings reconciling tow tickets with diesel fuel slips and odometer readings—errors were constant, delaying insurance payouts by two weeks on average. Their custom system now auto-pulls data from our dispatch app, cutting our processing time from 10 hours to under 2 per day for 150 monthly jobs. Cash flow's steadier, and we're not chasing vendors for winch parts anymore."
Mike Harlan
Operations Manager, Roadside Rescue Towing Services, Inc.
"We handle 300+ tows a month, including flatbed hauls for disabled semis, and generic software couldn't track variable winch rates or on-site approvals during rush hour. AIQ built us an invoice tool that integrates with our QuickBooks and mobile ELD logs perfectly. Last quarter, we reduced AP errors by 85% and got paid faster on commercial auto claims—it's transformed our end-of-month crunch from storm surges."
Sara Lopez
Owner, Urban Tow Pros LLC
"The seasonality of highway breakdowns during winter storms meant massive invoice piles from multi-vehicle pileups. Their AI sorts it all—approvals ping our on-call fleet manager via text for urgent wrecker dispatches, and everything syncs to accounting overnight. We've saved about $3,200 in late fees this year alone on parts invoices, and the dashboard gives us real visibility into fuel costs per tow job."
Tom Reilly
Fleet Director, Highway Heroes Towing & Recovery
Simple 3-Step Process
Discovery and Mapping
We audit your current towing workflows, from dispatch to billing, identifying invoice pain points like unlogged mileage or delayed vendor pays. This ensures our solution fits your exact operations—no assumptions.
Custom AI Design and Build
Our engineers construct your dedicated invoice processor, training it on towing data for accurate extraction of fees, taxes, and approvals. We integrate deeply with your tools, creating a seamless, owned system ready for your fleet's demands.
Deployment and Optimization
Rollout happens in phases, with live monitoring to refine accuracy. We train your team and provide ongoing tweaks, ensuring 99% uptime and scalability as your towing volume grows—backed by our proven track record in fleet automation.
Why We're Different
What's Included
Common Questions
How does your AI handle the variable nature of towing invoices?
Towing invoices aren't uniform—mileage varies, fees depend on vehicle type, and emergencies add urgency. Our custom AI is trained on your historical data, learning patterns like standard hook-up charges or seasonal storage rates. It auto-categorizes line items with 98% accuracy, cross-references against dispatch logs, and flags anomalies for quick review. Unlike generic tools that force standardization, this tailored approach adapts to your ops, reducing manual tweaks by 75%. We've seen towing firms cut processing from 45 minutes to 5 per invoice, freeing staff for roadside priorities.
We specialize in deep, two-way integrations with popular towing tools like TowBook, Fleetio, or custom CRMs, plus accounting staples like QuickBooks and Xero. Data flows bidirectionally: Invoice details pull from job tickets automatically, updating inventory for parts used. No more API breakage during peak hours. For a mid-sized fleet, this meant syncing 400 monthly invoices without errors, accelerating month-end closes by two weeks.
How secure is the system for handling sensitive towing data?
Security is non-negotiable in towing, with client info, insurance details, and location data at stake. We use enterprise-grade encryption (AES-256), role-based access, and SOC 2 compliance from the start. Your AI runs on isolated, owned infrastructure—no shared servers. Audit logs track every access, vital for DOT compliance. Clients report zero breaches in three years, unlike cloud tools hit by common vulnerabilities. We also include features like geo-fenced data storage for regional regs.
Can this scale if my towing company adds more trucks?
Absolutely—our architecture is built modular, handling volume spikes like winter pile-ups without hiccups. Start with 10 trucks? It scales to 100 seamlessly, auto-adjusting workflows for new drivers or depots. Benchmarks show 2x growth without performance dips, unlike subscription apps that cap users. We include capacity planning in design, so as you expand routes, the AI learns and optimizes, maintaining 99.9% uptime even during 24/7 surges.
What's the timeline for implementing this custom solution?
From discovery to live, expect 6-8 weeks for a full build, depending on your current setup. Week 1: Map your workflows. Weeks 2-4: Develop and test the AI core. Weeks 5-6: Integrate and train your team. Phased rollout minimizes disruption—no big bang. Towing clients often go live mid-quarter, seeing ROI in the first month through faster payments. Post-launch, we monitor for 30 days, tweaking as needed for peak efficiency.
How much does a custom invoice solution cost for a towing business?
Pricing is bespoke, starting at $15,000 for a core system, scaling with complexity like fleet size or integrations. This includes build, deployment, and one year of support—far below ongoing subscriptions that tally $20K+ annually for lesser tools. Factor in savings: 30-50% time reduction translates to $25K+ yearly in labor. We provide a detailed ROI projection during consultation, based on your 200-500 invoice volume, ensuring it pays for itself in 4-6 months.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.