Stop Losing Loads to Manual Recruiting Drudgery Automate Driver Sourcing with Precision AI
Trucking firms using our custom automation save 25+ hours weekly on hiring tasks, cutting time-to-hire by 40% and boosting fleet utilization without the chaos of endless job board scrolling.
Join 150+ businesses with streamlined hiring pipelines
The "Driver Shortage" Problem
Endless Manual Scouring of Job Boards for CDL-A Drivers with Hazmat Endorsements
Time-Consuming Verification of MVRs, PSP Reports, and FMCSA Safety Records for OTR Drivers
Scheduling Conflicts Between Driver Interviews and Tight Delivery Windows for Time-Sensitive LTL Shipments
High Turnover from Poorly Matched Hires Leading to Route Disruptions and Increased Deadhead Miles
Overwhelmed HR Teams Juggling Seasonal Demand Spikes for OTR Positions During Harvest or Holiday Freight Surges
Costly Agency Fees Eating into Margins on Cross-Country Reefer Hauls with Perishable Goods
Our Custom AI Recruiting Engine – Built for Your Fleet's Rhythm
With over a decade engineering AI for logistics giants, we've streamlined hiring for trucking operations just like yours, delivering enterprise-grade systems that scale with your routes.
Why Choose Us
We craft a bespoke AI system that integrates directly with your TMS and applicant tracking tools. No off-the-shelf nonsense. This isn't a cookie-cutter app; it's a tailored powerhouse that sources drivers from niche networks, screens for FMCSA compliance, and even predicts retention based on past load data. Picture your recruiting process running like a well-oiled convoy: efficient, predictable, and always on time. We've helped carriers reduce hiring costs by 35% on average, turning what was a bottleneck into a competitive edge.
What Makes Us Different:
Unlock Fleet-Ready Efficiency Gains
Reclaim 30 Hours Weekly from Manual Sourcing
Reclaim 30 Hours Weekly from Manual Sourcing: Your team wastes hours posting ads on platforms like Indeed and LinkedIn, chasing leads for CDL-A drivers. Our AI automates it all, scanning FMCSA databases and carrier networks for drivers with tanker or doubles/triples endorsements. Result? Dispatchers focus on optimizing loads and backhauls, not job boards. ATA benchmarks show this boosts dispatcher productivity by 25%, directly increasing revenue per mile on long-haul routes.
Achieve 3x Faster Time-to-Hire with 40% ROI
Achieve 3x Faster Time-to-Hire with 40% ROI: Manual processes drag hiring to 4-6 weeks, idling bobtails and burning fuel on empty repositioning runs across state lines. We deliver quantifiable savings: carriers see ROI within 3-6 months, with one mid-sized fleet cutting driver acquisition costs by $150K annually through automated pre-screening. It's like upgrading from a single-axle straight truck to a full tandem trailer – more capacity for hauls, less operational drag on your P&L.
Boost Retention by Matching Drivers to Routes
Boost Retention by Matching Drivers to Routes: Poor fits lead to quick quits and reshuffling schedules for regional vs. OTR runs. Our predictive AI analyzes ELD data and driver logs to pair talent with compatible hauls, such as flatbed specialists for construction freight, reducing turnover by 28% per ATRI stats. This keeps your fleet rolling steadily, minimizing disruptions from last-minute no-shows and costly detention fees at shippers.
What Clients Say
"Before AIQ Labs, we were buried in resumes from job boards and still short on CDL-A drivers during peak holiday freight season. Their system sourced 15 qualified OTR applicants with clean MVRs in the first week, and we've slashed our hiring time from 45 days to just 12. It's transformed how we maintain on-time delivery for our cross-country loads."
Mike Harlan
Fleet Operations Manager, Horizon Freight Lines (a Midwest-based dry van carrier)
"We handle regional reefer hauls out of the Dallas-Fort Worth area, and manually verifying PSP reports and safety scores was a nightmare amid tight TMS deadlines. The custom AI from AIQ Labs integrates seamlessly with our TMS for real-time checks – no more errors in endorsements, and we've saved 20 hours a week on admin tasks. Plus, our drivers are sticking around 6 months longer on average."
Sarah Kline
Talent Acquisition Director, Swift Transports (specializing in temperature-controlled logistics)
"As a mid-sized flatbed carrier, agency fees for sourcing talent were draining our margins on cross-country construction hauls to job sites. AIQ's automation tapped into overlooked local CDL networks we never accessed before, pulling in 20 vetted drivers and reducing our external hiring costs by over 30% in Q3 alone. It's delivered real, bottom-line results without compromising our safety ratings."
Tom Reyes
Director of Operations, Apex Logistics (focused on oversized and flatbed freight)
Simple 3-Step Process
Workflow Audit and Custom Design
We dive into your current recruiting process, from load boards to onboarding, then blueprint a tailored AI system that fits your fleet's unique needs – no templates, just precision engineering.
AI Integration and Testing
Our engineers build and connect the system to your existing tools like Samsara or your ATS, running pilot tests on real driver pipelines to ensure seamless performance before full rollout.
Deployment and Ongoing Optimization
Go live with full training for your team. We monitor and refine based on your hiring data, scaling as your routes expand – think of it as continuous tuning for peak efficiency.
Why We're Different
What's Included
Common Questions
How does your recruiting automation handle FMCSA compliance for trucking hires?
We embed compliance checks directly into the AI workflow, automating pulls from the FMCSA database for PSP reports, MVRs, and CSA scores. For a typical carrier, this means screening out non-compliant applicants in seconds, reducing manual reviews by 70%. We've customized this for trucking specifics, like verifying hazmat endorsements for your routes. Post-hire, the system flags renewal reminders, ensuring your fleet stays audit-ready. Clients report zero compliance surprises in the last year, saving thousands in fines.
What kind of time savings can a mid-sized trucking company expect?
Based on our deployments, expect 25-35 hours saved weekly per HR team member. Manual tasks like sifting through 200+ applications drop to automated scans in under an hour. For example, one regional carrier went from 40 days to 14 for filling OTR spots, directly boosting on-road miles by 15%. ROI hits within 3-6 months, with cost reductions from lower agency fees and faster fleet turnover. It's all quantified in your custom dashboard.
Is the system customizable for different types of trucking operations?
Absolutely – we tailor it to your niche, whether flatbed, reefer, or dry van fleets. If you're running LTL routes out of multiple terminals, the AI prioritizes local hires with specific endorsements. For OTR, it factors in home time preferences. We start with a deep audit of your workflows, then build integrations like API hooks to your ELD for verifying driving hours. No two systems are alike; it's engineered for your exact pain points, scaling from 50 to 500 trucks seamlessly.
How secure is the data in your recruiting AI for sensitive driver info?
Security is non-negotiable in trucking, where breaches can mean DOT violations. We use enterprise-grade encryption (AES-256) for all driver data, with SOC 2 compliance and role-based access to prevent unauthorized views. Integrations are fortified with OAuth and two-way APIs that don't expose PII unnecessarily. For instance, background checks are tokenized to anonymize details until verified. We've audited against transport regs, and clients in regulated hauls confirm zero incidents since launch.
Can this integrate with our existing applicant tracking system?
Yes, we specialize in deep, bidirectional integrations with ATS like iCIMS or TruckRight, plus TMS platforms. Data flows automatically – new leads populate your ATS, screened candidates trigger approvals, and hires sync to payroll without re-entry. In one case, we linked it to a client's Oracle system, cutting data errors by 90%. Setup takes 4-6 weeks, with full testing to avoid disruptions. It's not plug-and-play; it's a robust bridge built to handle your volume.
What happens if our hiring needs change seasonally?
Our AI is designed to flex with trucking's ebbs and flows. For peak seasons like summer produce hauls, we amp up sourcing from seasonal driver pools and automate bulk campaigns. The system learns from past cycles, predicting needs based on your load forecasts. Off-peak, it shifts to retention-focused matching. One client scaled from 20 to 80 hires in Q4 without adding staff, thanks to adaptive algorithms. We provide quarterly tune-ups to keep it aligned with your routes.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.