Stop Losing Potential Members to Endless Manual Follow-Ups Automate Your Sales Outreach and Reclaim Your Week
Imagine saving 15+ hours per week on chasing leads while boosting your gym's membership retention by 30% through personalized, timely outreach—no more missed opportunities or burnout.
Join 250+ fitness businesses with automated outreach that's driving consistent member growth
The "Outreach Overload" Problem
Manually chasing trial class attendees after hours, like following up on spin or HIIT sessions that end at 8 PM
Sending generic emails that miss the mark on personal fitness goals, such as weight loss journeys or marathon training prep
Missed follow-ups during peak seasons like New Year's resolutions, leading to low retention for new yoga or bootcamp sign-ups
Team burnout from juggling phone calls and texts to promote group classes like Zumba or Pilates workshops
Inconsistent outreach letting lapsed members drift away without re-engagement for ongoing programs like personal training packages
Wasted ad spend on leads from fitness challenges or wellness retreats that go cold due to delayed personal responses
Our Custom-Built Sales Outreach Automation
With years of experience partnering with gyms and wellness studios, we've seen how fragmented tools kill momentum— that's why we build unified AI systems tailored to your member-focused operations.
Why Choose Us
Let's be honest, running a gym means your days are packed with coaching sessions, equipment checks, and keeping the vibe alive. But sales outreach? That's where most owners lose ground. Our approach at AIQ Labs starts with understanding your exact workflow—whether it's following up on free trial inquiries or re-engaging dropouts. We craft a custom AI-powered system that automates personalized emails, texts, and even voice notes, pulling from your CRM data on class preferences and attendance history. No cookie-cutter templates here; it's built for your business, integrating seamlessly with tools like Mindbody or your custom booking system. You're probably thinking, 'Will this fit our retention-driven model?' Absolutely— it prioritizes timely, relevant touches that feel human, not robotic, turning leads into loyal members without the manual grind.
What Makes Us Different:
Unlock Time Savings and Revenue Growth
Save 15+ Hours Weekly on Manual Outreach
Save 15+ Hours Weekly on Manual Outreach: Imagine your instructors no longer drafting emails about upcoming barre or cycling classes after closing time—our AI takes over, integrating with your class scheduler. Gym owners report redirecting that time to hands-on coaching, cutting overtime by 20% and boosting session quality for better member satisfaction.
Boost Membership Conversions by 25-40%
Boost Membership Conversions by 25-40%: In fitness, where goals like toning up or prepping for a 5K are deeply personal, our AI tailors messages to those exact interests, spiking open rates to 50%+. A boutique studio transformed their trial-to-paid conversion from 20% to 38% within 8 weeks, all without lifting a finger for follow-ups.
Reduce Costs with Scalable, Owned Automation
Reduce Costs with Scalable, Owned Automation: Say goodbye to fragmented tools for email and SMS that clash with your CRM. Our one-time custom build owns your outreach for bootcamps or wellness events—no recurring fees. A 200-member gym saved $600/month, doubling lead handling capacity to invest in amenities like recovery lounges that enhance retention.
What Clients Say
"Before AIQ Labs, our team was swamped with follow-up emails for new CrossFit WOD sign-ups—it ate up 10 hours a day. Now, the automation sends personalized nudges based on their first workout intensity, and we've onboarded 15 new members in the last quarter without hiring extra help. It's like an always-on coach for sales."
Sarah Jenkins
Owner, FitCore CrossFit
"I was doubtful about AI for our yoga studio, but their setup syncs seamlessly with Mindbody for bookings. Lapsed members now receive tailored texts about vinyasa flow or yin classes, and we've re-engaged 8 dropouts in the first month alone. No need for that seasonal part-timer anymore—pure time saver."
Mike Rivera
Studio Manager, Zen Flow Yoga
"Seasonal peaks for our summer bootcamps were a nightmare with manual outreach chasing past HIIT attendees. AIQ's system automated personalized invites based on their preferred session times, pushing our conversion to 42% and giving me my weekends back for family recovery days."
Lisa Chen
Director, Peak Performance Fitness
Simple 3-Step Process
Discovery and Workflow Mapping
We dive into your gym's daily realities— from lead sources like social ads to retention challenges with class drop-offs. This ensures the automation fits your member experience focus, like prioritizing quick follows for trial class no-shows.
Custom AI Design and Build
Our engineers craft your tailored system, integrating with your tools and training the AI on fitness-specific data. Think automated sequences that reference a prospect's goal, like 'building endurance for that half-marathon,' all while keeping it warm and inviting.
Testing, Launch, and Optimization
We test rigorously with your real leads, launch seamlessly, and monitor performance. You'll get ongoing tweaks based on metrics like open rates for Pilates promo emails, ensuring sustained ROI and efficiency gains month after month.
Why We're Different
What's Included
Common Questions
How does this automation handle personalization for different fitness interests?
Great question— in the fitness world, one-size-fits-all outreach falls flat. Our custom AI analyzes data from your CRM, like a lead's interest in cardio or strength training pulled from their inquiry form. It then generates messages such as, 'Hey Alex, saw you're into running— check out our trail running group starting next week.' This isn't generic; we train the system on your specific class offerings and past member behaviors. For a typical gym, this means 40% higher engagement rates because it feels like a personal chat from your team. We build it to your workflow, ensuring it integrates with tools like your booking software for seamless timing. Plus, you control the tone to keep it friendly and motivational, just like your in-person vibe. The result? More trials booked without you lifting a finger.
Will this work with my existing gym management software?
Absolutely, and that's where our builder approach shines. Unlike plug-and-play tools that break with updates, we create deep, two-way API integrations tailored to your setup— whether it's Mindbody, Zen Planner, or even a custom system. For instance, we can pull attendance data to automate follow-ups like 'Missed our yoga flow? Here's a spot saved for you.' This eliminates manual data entry, which eats up 10-15 hours weekly for many studios. We've done this for boutique gyms where leads come from Instagram ads, syncing everything into one dashboard. You're not locked into our ecosystem; it's designed for your exact tools, scalable as you add locations or classes. Let's chat about your stack— we'll map it out in the free consult to show the fit.
What's the ROI like for a small gym with 200 members?
ROI in fitness outreach is all about turning time into revenue, and our clients see clear wins. Take a small gym: they were spending 20 hours weekly on manual emails, costing about $800 in staff time at $40/hour. After implementation, that's down to 5 hours, saving $600 monthly. On the flip side, personalized automations boosted their trial conversions from 15% to 28%, adding 5-7 new members per month at $100/month dues— that's $6,000+ annual revenue. We track this with built-in metrics, like outreach-to-signup ratio. For your 200-member setup, expect similar: focus on retention too, re-engaging 10% of lapsed folks could add $10K yearly. It's not hype; we base projections on your data during discovery. Short-term, you save time; long-term, it's a growth engine without extra hires.
How do you ensure the outreach feels human, not robotic?
You're probably thinking AI emails sound stiff— we get that, especially in wellness where connection matters. Our secret? We train the system on your brand's voice, using examples from your current communications, like enthusiastic class invites or motivational check-ins. For a Pilates studio, it might craft: 'Loved your energy in last week's reformer class— ready for round two?' No buzzwords, just warm, relatable language. We avoid over-automation by including human review options for high-value leads and A/B test for authenticity. Clients report open rates 25% above industry averages because it mirrors your team's style. Plus, it's retention-smart: sequences nurture based on real interactions, like post-class feedback. We iterate based on your feedback, ensuring it enhances member experience without feeling salesy.
How long does it take to set up and see results?
Setup is efficient because we customize to your pace— typically 4-6 weeks from discovery to launch for a standard gym outreach system. Week 1: We audit your current process, like how you handle free trial follow-ups. Weeks 2-3: Build and integrate, testing with sample leads from your recent open house. Week 4: Train your team on the dashboard and go live. Results kick in fast— initial campaigns can show 20% lift in responses within the first month, as seen with a CrossFit box that added 12 members post-launch. Full ROI, including time savings, stabilizes by month 3, with ongoing tweaks for seasonal pushes like back-to-gym rushes. It's not disruptive; we phase it in around your schedule. For quicker wins, we can prioritize high-impact automations like SMS for no-shows.
Can this help with retention for existing members too?
Yes, and it's a game-changer for retention-driven gyms like yours. While outreach starts with new leads, our system extends to re-engagement, spotting patterns like members attending less than twice weekly. It automates gentle nudges: 'Haven't seen you for spin lately— special on unlimited classes this month?' Based on their history, this pulls 15-20% of at-risk members back, per our wellness clients. We integrate with attendance data for precision, avoiding spam by timing sends post-class or on anniversaries. One studio reduced churn by 18% in six months, saving thousands in acquisition costs. It's all custom: you set rules for what triggers outreach, ensuring it aligns with your community focus. This isn't add-on; it's core to the build, boosting lifetime value without extra effort.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.