Stop Losing Enrollment Opportunities to Manual Outreach Drudgery Automate Personalized Sales Outreach with Custom AI
We understand the pressure to fill SAT prep classes or LSAT bootcamps while your team drowns in repetitive emails. Our custom AI solutions save 15-20 hours per week on outreach, delivering 3x more qualified leads and boosting your ROI through scalable, student-focused efficiency.
Join 150+ education businesses with automated workflows that drive higher enrollment rates
The "Outreach Overload" Problem
Manual lead nurturing for SAT registrants steals 10-15 hours weekly from curriculum development for upcoming test cycles
Generic emails fail to connect with stressed high school applicants anxious about college admissions deadlines
Tracking enrollment funnels manually for GMAT prospects leads to missed follow-ups on promising business school candidates
Seasonal enrollment spikes for summer ACT camps overwhelm small teams with uncoordinated outreach to parent inquiries
Inconsistent messaging across IELTS workshops dilutes your brand as the go-to expert for international student visa prep
Wasted ad spend on LSAT leads that ghost due to slow, impersonal responses during law school application rushes
Our Custom AI Sales Outreach Automation for Test Prep
With over 50 custom AI projects in education, we've helped test prep firms like yours turn outreach chaos into a streamlined enrollment machine.
Why Choose Us
You're not alone in feeling buried under email templates and lead lists. We've seen test prep companies lose entire cohorts because sales teams spend days crafting one-size-fits-all messages instead of focusing on what matters: helping students ace their exams. At AIQ Labs, we build tailored AI systems that research prospects, personalize outreach based on their test anxiety or study goals, and integrate seamlessly with your enrollment CRM. No more juggling tools. Just a unified workflow owned by your business, scaling as your programs grow.
What Makes Us Different:
Unlock Time Savings and Enrollment Growth
Save 15-20 Hours Weekly on Manual Tasks
Save 15-20 Hours Weekly on Manual Tasks: Picture your admissions team liberated from repetitive data entry for TOEFL prospects. Our AI conducts deep research on applicant profiles, like customizing outreach with references to their English proficiency goals, allowing you to prioritize innovative online ESL course expansions without the exhaustion of endless admin.
Boost ROI with 3x Qualified Leads
Boost ROI with 3x Qualified Leads: Blanket emails squander budgets on disengaged families. We drive measurable results: a test prep provider increased SAT enrollments by 40% within three months through AI-powered sequences that weave in student performance data, converting hesitant inquiries into dedicated participants with tailored achievement narratives.
Scale Outreach Without Adding Headcount
Scale Outreach Without Adding Headcount: Functioning like an efficient tutoring network, our automation amplifies your reach. Manage 500+ inquiries for peak GRE seasons seamlessly, cutting operational expenses by 30% while upholding the personalized student success ethos central to your graduate exam coaching brand.
What Clients Say
""Prior to implementing AIQ, our staff spent endless hours in Excel managing IELTS applicant queries from Asia and Europe. Now, the AI crafts location-specific follow-ups linked to their latest practice scores, resulting in a 25% uptick in international enrollments over six months—no need for additional hires.""
Sarah Thompson
Admissions Director at Global IELTS Training Institute
""We constantly dropped the ball on follow-ups amid LSAT registration peaks. This tailored automation streamlines the entire process, reclaiming roughly 18 hours weekly, and propelled our conversion rate to 35% in the last quarter—tangible growth for our boutique law school prep firm.""
Mike Rivera
Founder of Precision LSAT Coaching
""The AI's personalization mimics a dedicated advisor, suggesting targeted drills based on a student's math section struggles. Our SAT summer bootcamp enrollments doubled last year, and we're finally free from email overload—transformative for our resource-strapped team.""
Elena Patel
Marketing Director at Summit SAT Academy
Simple 3-Step Process
Discovery and Mapping
We dive into your current outreach pains, like manual SAT lead tracking, and map a custom AI workflow tailored to your enrollment cycles.
AI Build and Integration
Our engineers construct the system from scratch, integrating with your CRM and LMS to automate personalized emails without relying on fragile third-party tools.
Testing and Launch
We test with real scenarios, like peak ACT season outreach, then launch with training so your team hits the ground running and sees time savings immediately.
Why We're Different
What's Included
Common Questions
How does this automation handle the seasonal nature of test prep enrollments?
Test prep is all about those crunch periods, like spring SAT rushes. Our custom AI anticipates these by integrating with academic calendars, ramping up outreach volume automatically when leads spike. For instance, it can trigger personalized campaigns 60 days before major tests, pulling in data from your past enrollment patterns to prioritize high-intent students. We've built this for a client who saw a 50% lift in summer program sign-ups without manual intervention. It's not just reactive; the system learns from your data to predict and prepare, saving your team from all-nighters while keeping messaging fresh and relevant. Plus, it scales down post-peak to avoid fatigue, ensuring year-round efficiency.
Will the AI emails sound robotic, or can they match our consultative tone?
We get it—robotic messages turn off anxious parents and students. That's why we train the AI on your existing communications, capturing that empathetic, consultative voice you use in webinars or consult calls. For example, it can weave in reassurances like 'We've helped hundreds like you boost scores by 200 points' based on real student outcomes. Our process includes fine-tuning with your feedback, so outputs feel human and tailored, not generic. One test prep firm we worked with reported replies doubling because prospects felt genuinely understood, leading to quicker enrollments. It's custom-built to reflect your brand's student-focused ethos.
What kind of time savings can we realistically expect?
In education sales, time is your scarcest resource amid curriculum tweaks and student advising. Our solutions typically free up 15-20 hours per week for a small team by automating research, drafting, and scheduling. Take a client running GMAT prep: Their admissions lead went from 25 hours weekly on outreach to just 5 for oversight, redirecting time to personalized advising sessions. This isn't fluff—it's measured through integrated tracking that shows efficiency gains, like reducing email composition from 30 minutes to under 2. The ROI compounds as you enroll more without proportional effort, often paying for itself in one busy season.
How do you ensure compliance with student data privacy laws?
Privacy is non-negotiable in education, especially with FERPA and emerging AI regs. We design every system with compliance baked in from day one, using encrypted data flows and anonymized processing for lead insights. For test prep, this means securely handling details like scores or parent contacts without exposing sensitive info. Our builds include audit trails and opt-in mechanisms, so you're always covered. A partner in high school counseling prep used our tool to manage 1,000+ leads compliantly, avoiding any issues while boosting enrollments 30%. We also provide documentation for your legal reviews, ensuring peace of mind as you scale outreach.
Can this integrate with our existing tools like enrollment software?
Absolutely—integration nightmares are a top pain in education ops. We specialize in deep, two-way connections to tools like your LMS (e.g., Canvas or Blackbaud) or CRM (Salesforce for Education). The AI pulls student interests directly, automates updates like 'enrolled in intro course,' and pushes leads without manual entry. For a test prep company using HubSpot, we synced it seamlessly, cutting data errors by 90% and saving hours on reconciliations. It's not superficial; we build robust APIs that withstand updates, giving you a single, owned system instead of disjointed subscriptions.
What's the timeline for seeing results from this automation?
We know you can't wait months in a fast-paced industry like test prep. Discovery and build take 4-6 weeks, depending on complexity, followed by testing in your next cycle. Many see initial wins in the first month, like faster lead responses leading to 20% more demo bookings. A client launched during ACT season and reported 25% enrollment uplift within 45 days, with full ROI by quarter's end. It's iterative: We monitor and tweak post-launch, ensuring quick adaptations to your feedback, so you're not left hanging while competitors snag students.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.