Stop Losing Hours Chasing Follow-Ups with Absent Members Reclaim Your Time and Boost Retention Effortlessly
Imagine saving 15+ hours per week on manual reminders while increasing class attendance by 25% – that's the ROI our custom follow-up automation delivers for busy Pilates studios like yours.
Join 200+ fitness businesses with automated retention wins
The "Forgotten Follow-Up" Problem
Endless Manual Texts After No-Shows for Reformer Classes Drain Your Energy
Missed Opportunities to Rebook Lapsed Attendees from Signature Reformer and Mat Flows
Scattered Notes on Member Posture Progress and Core Strength Gains Leading to Forgotten Check-Ins
Overwhelmed Staff Juggling Birthday Reminders and Retention Nudges for Yoga-Pilates Hybrid Members
Inconsistent Follow-Ups on Core Stability Sessions Causing Member Churn in Busy Wellness Studios
Wasted Time Tracking Mat Class Attendance Without Automated Alerts for Injury Prevention Check-Ins
Our Custom Follow-Up Automation – Built Just for Your Studio
We've powered retention for over 50 Pilates and wellness studios, turning chaotic schedules into seamless member journeys.
Why Choose Us
Let's be honest – running a Pilates studio means your days are packed with teaching flows, adjusting forms, and building that community vibe. But here's the thing: manual follow-ups on no-shows or lapsed members? That's like doing endless planks without a break. We build a tailored AI system that integrates with your booking software, member database, and even your studio's CRM. It automatically detects patterns – like someone skipping their favorite mat class – and sends personalized nudges via text, email, or app notifications. You're probably thinking, 'Will this fit my exact workflow?' Absolutely. We map out your unique member touchpoints, from post-class feedback to re-engagement for seasonal drop-offs, creating a unified system you own, not some off-the-shelf template.
What Makes Us Different:
Unlock Tangible Time and Retention Wins
Save 15+ Hours Weekly on Routine Follow-Ups
Save 15+ Hours Weekly on Routine Follow-Ups: No more typing out reminders for that member who ghosted after their intro reformer session – our system automates personalized texts within 24 hours of a no-show, freeing you to focus on what matters – crafting those perfect cues in class. Studios see a 30% drop in admin time within the first quarter, translating to thousands in saved labor costs annually, like reallocating staff to hands-on alignment coaching.
Boost Member Retention by 25% with Smart Re-Engagement
Boost Member Retention by 25% with Smart Re-Engagement: Picture this: AI spots a regular who's missed two core classes and sends a tailored invite to a free alignment workshop within a week, complete with tips on their last posture assessment. Retention soars because it's not generic – it's like a personal trainer texting just for them. You'll measure ROI through higher attendance (up 20% in monthly reports) and fewer cancellations, especially during peak seasons like New Year's resolutions.
Cut Costs by Ditching Multiple Retention Tools
Cut Costs by Ditching Multiple Retention Tools: Stop the subscription chaos of email apps, SMS services, and tracking spreadsheets for member progress logs. Our single, custom-built system handles everything from reformer waitlist alerts to mat class re-engagement, reducing your monthly spend by up to 40% in the first six months. It's efficient, scalable, and boosts productivity so your team can nurture relationships instead of chasing leads, like focusing on one-on-one breathwork sessions.
What Clients Say
"Before AIQ Labs, I was spending Fridays texting members who hadn't shown up to reformer sessions in weeks – it was exhausting and our retention was stuck at 60%. Now, the automation sends personalized invites based on their last core flow visit, and we've hit 85% retention in just three months, with a 15% uptick in seasonal workshop bookings. Saved me at least 10 hours a week too, so I can tweak class playlists instead."
Sarah Jenkins
Owner, Flow Pilates Studio in Austin, TX
"Our studio had no system for following up on lapsed mat class attendees, leading to a 20% churn rate during summer slumps. After implementing their custom setup, we automated birthday check-ins tied to progress notes on flexibility gains and sent re-engagement nudges – attendance jumped 28% in two months, and my front desk staff finally has time for actual member chats about form corrections."
Mike Rivera
Studio Manager, Core Balance Pilates in Denver, CO
"I was skeptical about AI for something as personal as Pilates follow-ups, but they built it around our seasonal workshops on breathwork and alignment. No more manual lists for re-engaging winter drop-offs after holiday core intensives; it's all handled seamlessly with tailored video tips. ROI was clear in the first month with 15 new bookings from automated nudges, plus a 10% increase in member referrals."
Elena Torres
Founder, Align Wellness Pilates in Seattle, WA
Simple 3-Step Process
Discovery and Workflow Mapping
We dive into your studio's daily rhythm – from class bookings to member feedback loops – to pinpoint exactly where follow-ups are bottlenecking your time.
Custom AI Build and Integration
Our engineers craft your tailored system, weaving in AI for smart personalization and connecting it to your existing tools without a hitch.
Testing, Launch, and Optimization
We test with real scenarios like no-show alerts, launch smoothly, and tweak based on your feedback to ensure peak performance and ROI tracking.
Why We're Different
What's Included
Common Questions
How does this automation handle personalized follow-ups for different Pilates class types?
Great question – personalization is key in Pilates, where every body is unique. Our system analyzes each member's history, like if they love reformer over mat classes, and crafts nudges accordingly. For instance, a no-show for core work might get a gentle invite to a targeted workshop. We build this into your workflow during discovery, ensuring it feels like an extension of your teaching style, not a robot takeover. Studios typically see 20% higher response rates because it's relevant, saving you hours while keeping that warm, community feel intact.
What if my studio uses a specific booking software – will it integrate?
Absolutely, integration is our specialty. Whether you're on Mindbody, Zen Planner, or even a custom setup, we create deep, two-way connections so follow-ups trigger automatically from bookings. No more manual imports. Take a studio we worked with: They synced their reformer schedules directly, cutting data entry by 12 hours weekly. We handle the tech side, so you focus on retention – and it's all custom-built to avoid those brittle links that plague off-the-shelf tools.
How much time does it really save for a small Pilates studio?
Let's be real: For a studio with 100-200 members, manual follow-ups can eat 10-20 hours a week, especially during busy seasons. Our automation handles 80% of that – think personalized reminders for 50+ members without lifting a finger. One client reclaimed Fridays for marketing, boosting sign-ups by 15%. The ROI? Payback in 2-3 months through reduced churn and admin costs. We quantify it upfront with your metrics, ensuring it's not just savings but a productivity boost for your team.
Is this secure for member data in a wellness setting?
Security is non-negotiable, especially with health-related info like class attendance or progress notes. We build with enterprise-grade encryption and compliance in mind, storing data in your owned system – no third-party risks. Unlike subscription tools that share your member details, ours gives you full control. A Pilates owner we partnered with appreciated how it HIPAA-aligned for their injury follow-ups, keeping everything confidential while automating care touches. Peace of mind, plus efficiency.
Can I track the ROI on retention improvements?
Yes, and we make it simple. Your custom dashboard pulls metrics like open rates, rebooking conversions, and overall retention lifts – say, from 70% to 90% after automated check-ins. We tie it to dollars: If a retained member books $500/year, that's direct ROI. One studio tracked a 22% attendance spike in three months, equating to $8K extra revenue. You're probably thinking it's complicated – it's not. We set baselines during setup and provide ongoing reports to show your gains clearly.
What happens if my studio grows – does the system scale?
Built to grow with you, just like progressing from beginner to advanced flows. Our architecture handles scaling from 50 to 500 members without hiccups, adding features like multi-teacher alerts as needed. A client expanded to two locations; we seamlessly extended the system, maintaining 99% uptime during peak hours. No need to rebuild or switch vendors – it's production-ready, saving you future headaches and costs while keeping follow-ups spot-on for your evolving community.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.